Administration Officer - Finance

Scottish Canals are the custodians of the nation’s canal network and surrounding estates. Our vision is to invest in the canal network to generate lasting benefit for people and communities; celebrating their industrial heritage, ensuring they offer quality green and blue spaces for people and communities and contribute to Scotland’s resilience in tackling climate change.

Our success is rooted in valuing the contributions of our entire team - we care, we create, and we collaborate to continue to deliver a whole range of activities from boating, paddling, walking, and wheeling to living and playing and improving what the canals have to offer to our visitors and communities. We also work collaboratively with our partners and stakeholders to contribute to a wealthier, fairer, greener, and more resilient Scotland.

As an employer we offer a truly unique opportunity to be part of our team, help us realise our vision and contribute to safeguarding our heritage and ensuring our canals flourish now and in the future. 

We currently have an exciting opportunity for an Administration Officer to join our Governance and Administration team in Glasgow with regular travel required to the Falkirk office. You will help ensure the office runs smoothly and efficiently delivering an excellent administration service to the Director of Finance and Business Services Directorate.

The role is offered on a permanent basis and with a starting salary of £26,110 (Band B). Scottish Canals operates a hybrid working pattern for office staff.

Regular office working hours are 37 hours per week, Monday to Friday, however applications are welcome from those seeking to work either full-time or part-time over a minimum of four days.

Scottish Canals offer a generous annual leave entitlement of 28 days plus 10 public holidays (pro rata), along with enhanced sick pay, discounted shopping vouchers, health cash plan and a contributory pension scheme with up to 10% employer contribution dependant on employee contribution.

Primary responsibilities of the role:

• Undertake a range of administrative tasks to support effective working of the Directorate including responsibility for diary management for the teams, minute taking and actions at key meetings, forward planning and scheduling.
• Arrange internal and external meetings including agendas and itineraries, distribution of material and travel arrangements. 
• Appropriate communications and tracking of action points and deadlines following meetings and events.
• Sort, allocate and, where appropriate, respond to incoming correspondence to enable it to be dealt with efficiently and by the correct person.
• Support the preparation of internal and external reports.
• Assist in maintaining and monitoring project plans, project schedules, budgets and expenditures. 
• Provide support in processing financial and key performance data.
• Communicate with customers, suppliers and employees including receiving visitors and customers. Screen calls, deal with issues, take messages and impart information as appropriate. 
• Using business systems, maintain confidential and non-confidential records including inputting information, abstracting, and presenting data in a clear and logical format. 
• Assist with organising events.
• Assist other departments, if required, with administrative duties.
• Comply with Scottish Canals Health and Safety policy and defined standards. Undertake risk assessments, report incidents and near misses.
• Other office management duties and project work as required.

Qualifications and knowledge required:

• SVQ/NVQ in Business Administration Level 3, HNC/HND or equivalent.

Skills and experience required:

• Proven work experience in secretarial, administrator or similar role. 
• Good levels of written and verbal communication skills.
• Highly proficient in the use of computers and business software e.g. Microsoft office, excel, PowerPoint etc.
•  The ideal candidate will have experience of working within a financial setting.

Qualities & abilities required:

• Finance-focussed with a passion for numbers and problem solving.
• Excellent communication, writing and presentation skills, with strong attention to detail.
• Experience of working to schedules and deadlines, with good organisation skills.
• Motivated and proactive, with an eagerness to learn and develop.
• Experience using MS Office Suite including MS Word and MS Excel.
• Ability to prioritise own workload to achieve business-led deadlines.
• Ability to work on own initiative using judgements regarding confidential issues and requests for information.
• Collaborative and effective team player who can work well with colleagues at all levels of the business.
• Flexible, positive attitude with high standards.

Scottish Canals reserve the right to close this vacancy before the closing date if a sufficient number of applications are received.