Administrator
Wills Bos Civil Engineering Ltd
Administrator
£23000
Wills Bos Civil Engineering Ltd, Brocketsbrae, South Lanarkshire
- Part time
- Permanent
- Onsite working
Posted 2 weeks ago, 3 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: 98e6106bdb704d25aeabb6825ba6d792
Full Job Description
The role will include:
- Maintaining Staff/Client Sign In/Out -
- Scanning & filing,
- Manage meeting room bookings & general daily queries
- Take minutes at Internal Meetings, distribute copies of previous minutes
- Goods Received Notes - daily scanning to SharePoint
- Vehicle & Driving License Register - liaise with Procurement for MOT, Service, Repairs and Faults and License Checks.
- Weekly Vehicle Check sheets - record of vehicle inspections, photos or fault reported.
- Holiday Requests - maintain holiday register & scan requests to HO
- Fuel Card - maintain register with daily input of usage, scan & file
- Plant On/Off Hire Notes - scan upload & email to HO
- Dairies - coordinate with site staff to ensure the site team upload weekly diaries.
- Office Stock Ordering- raising requisitions for any office supplies required.
- Live Site Contact Register
- IT Register (Laptop & Phones)
- Updating Quality Registers
- Filing / Uploading Quality Audit Records
- Document Control /uploading drawings
It is essential to be PC literate and have a keen eye for detail. Candidates must be approachable, presentable and confident in speaking with both the on-site team and Head Office.
Excellent working knowledge of Microsoft Word, Outlook and Excel is essential.
Experience using Coins / Share point
Due to the location of the site, a driving licence/car would be advantageous.
Salary - Will be pro-rata based on hours worked