Part -Time Office Administrator (Maternity cover / Possible permanent postion)
Pentland Biomass
Part -Time Office Administrator (Maternity cover / Possible permanent postion)
£2200.00
Pentland Biomass, Loanhead, Midlothian
- Part time
- Temporary
- Onsite working
- Immediate start
Posted 2 weeks ago, 29 Apr | Get your application in now before you miss out!
Closing date: 31-05-2024 (In 12 days)
job Ref: None
Full Job Description
Salary: 22K Pro Rata
Possible permanent employment after maternity cover
Start time: 8am
Pentland Biomass is a renewable company based in Loanhead. This is a division of Pentland Plants, a family business that grows bedding plant plugs for professional growers and parks departments throughout the UK.
We are looking for a part-time administrator who will thrive in a fast-paced setting, enjoy interacting with customers, and be committed to delivering exceptional service. This is an exciting position for a confident candidate with strong organisational and communicative skills and attention to detail.
Role Responsibilities
· Responsible for all email, e-commerce, and telephone enquiries.
· Planning and coordinating our two delivery vans
· Inputting weekly staff timesheets
· Processing sales invoices
· Coordinating ongoing and recurring vehicle maintenance
· Drivers’ timesheets
· General office admin support and maintenance, e.g. petty cash reconciliation, stock tracking, etc.
· Social media admin
· Any other duties that may be required within the larger company, Pentland Plants, or its Divisions.
Knowledge, Skills and Experience Needed for the Role
· Strong organizational skills and ability to plan and prioritise own work activities.
· Good interpersonal and communication (written and verbal) skills.
· Good numeracy skills
· Accuracy and meticulous attention to detail
· Vocational qualifications (N/SVQ 2/3, ONC or equivalent), or school education to Standard Grade or equivalent
· Typically, 3 years relevant work experience
· Knowledge and understanding of accounts systems, ideally Xero package.
· Understanding of sales and purchase accounts
· Full range of administrative and computing skills with proven competence in commonly used IT applications including word processing (Word), spreadsheets (Excel), databases, and email
Personal Attributes
· Willingness to work with others and to maintain good working relationships.
· Committed to the highest possible quality of all services to customers and staff.
· A naturally friendly, approachable manner with a helpful, flexible attitude to change.
· Ability to work effectively in a managed team, and on your own with minimal supervision.
· Must maintain focus and provide efficient service under pressure and in a busy environment.
Application process
To apply, please submit your CV along with a short cover letter clearly stating why you are suitable for this position.
Closing date for applications: 2nd of May 2024
Interviews: w/c 6th of May 2024
· Start date: ASAP.