Personal Assistant

We are delighted to be working in partnership with a long standing client located in Glasgow City Centre who are looking to recruit an experienced PA who is also comfortable supporting with HR administrative tasks. This is a full time role, for a period of 12mths with a view to potentially going permanent. 

This is a brilliant opportunity for a proactive and organised individual who offers good PA experience and a good understanding of HR administrative tasks. Ideally from a background working within the professional services or legal sector.

Your key responsibilities will include:

• Provide PA support to the Managing Partner
• Diary Management
• Email Support
• Travel arrangements
• Arranging meetings
• Typing of documentation
• Support the HR department with generalist HR administration tasks
• Monthly pension administration
• Support with graduate recruitment and summer placement processes
• Tracking application forms and scheduling interviews
• Assist with any HR projects
• Support the payroll department with any changes
• Managing all recruitment activities
• Liaising with agencies, drafting job descriptions and adverts
• Participate in shortlisting candidates
• Filing and tracking applications
• Organising interviews
• Coordinating and developing induction schedules
• Running inductions for new starters to the business
• Update the company website with vacancies
• Updating and managing the HR system
• Processing of invoices
• Supporting with all Training activities
• Liaise closely with training providers
• Book training courses, rooms and ordering of refreshments
• Coordinate and circulate training materials
• Circulate course feedback
• Arranging payment of invoices
• Update CPD trackers and HR systems
• Circulating training emails
• Providing PA support

To be considered for this opportunity, our client does require the following experience /background:

• Whilst this role shows alot of HR tasks, your main focus will be being a PA and these administrative tasks in between, which also don't all happen daily.
• Previous experience working as a PA and knowledge / experience of HR administrative based tasks
• Background working within the legal sector or a professional services organisation
• Experience providing PA support
• Extremely professional and presentable at all times
• Excellent communication and interpersonal skills
• Highly organised
• Ability to think on your feet and use initiative
• Proactive and ensure tasks are completed before being asked
• Strong work ethic with high standards at all times
• Ability to work under pressure and juggle a variety of tasks
• Strong IT Skills and ability to use different systems including MS Office, Intranet
• Ability to work independently
• Willingness to be flexible and proactive

Reward

• Salary circa £30k per annum
• Generous holiday allowance
• Excellent training and a clear career path
• Pension
• Life Assurance
• Various incentives and rewards

Next Steps

For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

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Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.