199684 - Procurement Officer

The Role

The purpose of the Procurement Officer role is to provide tactical and strategic procurement support to NHS Lanarkshire to help achieve best value for part of NHS Lanarkshires c.£310m annual third party non-routine expenditure on goods, works and services.

The Procurement Officer has discretion to act in order to ensure an efficient and effective purchase to pay process within the wider source to settle process, for all relevant supplies, works and services for NHS Lanarkshire in accordance with Procurement Regulations, Standing Financial Instructions (SFIs) and local Procurement policies and processes.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring 

A relevant qualification or qualifications equivalent to Level 6 or higher, on the Scottish Credit and Qualifications Framework (SCQF) - https://scqf.org.uk/interactive-framework/ such as Highers, National Certificate, HNC, SVQ Level 3  and a CIPS Diploma in Procurement & Supply (CIPS Level 4 equivalent to NVQ4 / SVQ4) or equivalent or significant relevant experience in Procurement and supply chain environment.

The majority of the work will be non-routine as buying activity will cover a range of commodity areas and will require the post-holder to apply intermediate level theoretical knowledge acquired through on the job training in order to be able to determine the most appropriate route to market for user requirements by becoming familiar with the range of goods and services covered by national contracts (made available by NSS National Procurement and other collaborative buying hubs) and local contracts put in place by the local Strategic Sourcing team. Where no defined route to market is available, the Procurement Officer must utilise intermediate theoretical knowledge regarding applicable procurement regulations (Procurement Reform (Scotland) Act 2014, Public Contracts (Scotland) Regulations 2015 and Health Board Standing Financial Instructions) to determine how the requirement can be compliantly met.

Strong evidence of IT literacy, analytical and data management skills, in particular how to manage data using Microsoft Excel

Good organisational skills and good communication skills in oral, written and presentation format.

Understanding of Purchase to Pay processes and the basic principles of contract law

It would be great if you also have

HND or degree in a relevant discipline or CIPS Advanced Diploma (Level 5) or CIPS Professional Diploma (Level 6)

Experience in undertaking public sector procurement activity e.g. competitive quotations (quick quotes) or regulated procurements (tenders)

Knowledge of public sector procurement regulations - (Procurement Reform (Scotland) Act 2014 and Public Contracts (Scotland) Regulations 2015

Excellent analytical skills (Advanced Excel and Business Objects)

Ability to interpret complex information and evidence based data to provide direction

Ability to use MS Excel to perform data analysis tasks using features such as vlookups and ability to utilise pivot tables

Driver with a full, valid UK/EU/EEA licence 

Ability to drive to sites across NHS Lanarkshire

Contract type

Permanent

Full time

37 hours

Location and Working Pattern

The office location for the role will be at NHSL Headquarters, Kirklands Hospital, Bothwell, G71 8BB. Remote, hybrid working is available based on a minimum 2 office days per week.

The working pattern for this role Mon-Fri; 9:00-5:00

Looking to find out more?

If youre looking to find out more, then we would love to hear from you!

Please contact Euan Erskine, General Manager - Procurement & Logistics on Euan.Erskine@lanarkshire.scot.nhs.uk

For enquiries regarding the application form or recruitment process, please contact David Murray, Recruitment Administrator on david.murray3@lanarkshire.scot.nhs.uk

(Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshires benefits include:

• A minimum of 27 days annual leave increasing with length of service

• A minimum of 8 days of public holidays

• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)

• Paid sick leave increasing with length of service

• Occupational health services

• Employee counselling services

• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If youre looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately
• Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates
• Please contact Jobtrain Candidate Support Hub - https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues
• We recommend using the Internet Browser 'Google Chrome' or 'Microsoft Edge' when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

In NHS Lanarkshire we are committed to recruiting a workforce that fully reflects the diverse make-up of our society. A place where every individual can thrive, develop and succeed based on skill, knowledge and talent, regardless of race, disability, gender, sexual orientation, care experienced* or any other dimension that can be used to differentiate people from one another.

We anticipate a high level of interest in this position and may close the advert once sufficient applications are received.  Please complete and submit your application early.

*Care experienced applicants are people who live/have lived with foster parents/kinship carers or who live/have lived in a residential childrens setting/secure unit.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

From 1 April 2024, the working week for NHS Agenda for Change workers in Scotland will be reduced.  Full-time hours will reduce from 37.5 to 37 hours (pro rata for part-time staff) without loss of earnings.

NHS Lanarkshire will implement this change but it may not be possible to fully transition from 1 April and there may therefore be some areas of the organisation where implementation may take longer.  If the department is currently unable to safely accommodate the reduced hours from 1st April, you may be required to work 37.5 hours per week until the department can meet the requirements without impacting patient safety - you will, of course, be remunerated accordingly. NHS Lanarkshire is committed to full implementation of the 37 hour working week across all areas as soon as it is safe to do so.

NHS Lanarkshire Recruitment Website

Care to join us?