200786 (MG) Business Support Assistant

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Post: Business Support Assistant

Location: Royal Infirmary of Ediburgh Hospital. Expectation to cross cover other acute/community sites across NHS Lothian.

Salary: AfC Band 3 - 18.5 hours per week (0.50WTE)

Monday - Friday (mornings). Three days at four hours, two days at 3.25 hours.

An exciting opportunity has arisen for an individual to become a member of the Business & Administration Team and provide administration support to the Quit Your Way Tobacco Control Team.  The Department of Public Health and Health Policy aims to improve and protect the health of people in Lothian as part of a whole system approach to public health in Scotland.  Public Health and Health Policy NHS Lothian | Our Services

The successful candidate should have a good understanding of administation and clerical tasks and have worked in an environment where they have had the opportunity to develop their IT skills, manage calendars and have good knowledge of standard software programmes.  Good inter-personal, organisational and communication skills are essential, and individuals should be motivated, flexible, and adaptable.  As a service, we will support and encourage you to develop your administration skills.  In return we will help develop your administation, secretarial and clerical skills. 

This post holder will complete administrative tasks that will support the Tobacco Control Practitioners delivering a high-quality service to their patients.  You will support quality control aspects such as patient correspondence and updating the National Smoking Cessation database.  This will help the service capture valuable performance data which the service uses for their Local Delivery Plan (LDP) target. This post will be based in Pennywell All Care Centre, but the post holder will also be required to travel to Acute site Western General Hospital. 

Quit Your Way is a service within the Public Health & Health Policy Directorate who strives to support individuals throughout their journey to quit smoking.  This service provides stop smoking support during both the prevention and cessation stages.  The post-holder will work closely with the Senior Managers, Tobacco Control Project Managers, and Tobacco Control Practitioners.  As well as providing support to the wider Quit Your Way and Business & Administration Team. 

For further information and an informal discussion please contact naomi.carnevale@nhs.scot or megan.cantley@nhs.scot

NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay.  This reduction will also be applied pro rata for part time staff.  This advert and any subsequent offer/contract of employment therefore reflects the new working hours.  However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week.  If you have any questions or concerns, please contact the Recruiting Board.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We cannot accept late applications so please ensure your application is submitted early.

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We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Please note: As this post is part-time, the salary will be pro-rata.