Accounts Assistant, Fraser Suites Edinburgh

The Accounts Assistant is a key member of the Finance Team, assisting in the self-accounting for all departments and the properties business. Reconciling, Forecasting, sales ledger, purchase ledger and payroll; you will be expected to work in a team and liaise with the Reception and Nights Teams with regards to night audit, cash handling, billing and payment practices., You will work closely with the Financial Controller and support the General Manager. The systems used HMS, SAP, Excel Word, Power Point, On Line Banking and Procure Wizard. The Main Duties;

• To carry out daily bank reconciliation of payments and credit card transactions
• To follow up if any posting discrepancies
• To deal with chargebacks when reported through Adyen / FC
• To prepare write-off forms in the event of bad debts realised
• AR Meetings with GM to keep track of overdue guest/AR payments and preparing Meeting Minutes for the same
• To chase hotel invoices/overdue payments for guests' reservations by email or phone communication
• Communication with TA in regards of payments and commissions, preparing Account Statements, dealing with overdue commission queries
• To maintain and chase up Procure Wizard invoices, deliveries and queries
• communication with new vendors and supplier setup
• reviewing statements from vendors and if all invoices are processed and paid by AP
• To keep track and chase missing/incorrect vendor invoices
• To prepare processed intercompany invoices for GM authorisation and to deliver to AP regularly
• In case of issues with vendor invoices reported by AP, reporting back to the departments (HSK/Maintenance) for corrections
to organise refunds/ funds transfers documentation in case of book-outs, overpayments
• To prepare Weekly/adhoc cash collection, and carry out regular float counts.
• To verify and reimburse petty cash transactions
• To oversee the monthly Stocktake
• To assist the Financial controller with SAP processing for Petty Cash and GM Credit Cards
• To follow and lead by example, cash control and internal security measures within the property.
• Observing and complying with Health and Safety Policies
• Observing and complying with company Standard Operating Procedures
• To assist the Financial Controller in other adhoc tasks as they arise.
  
  As Accounts Assistant you must have excellent communication skills, be a team player and enjoy a hands-on role. Experience within a hospitality background is beneficial as well as experience using HMS/SAP. You must have passion for hospitality and deliver service with a smile., You have proven experience in a similar role.
• Excellent attention to detail and time management skills.
• You are an enthusiastic individual with a passion for customer service.
• You enjoy working as part of a team who all share the same passion - to create memories that our guests will remember.
• You would like to build upon your leadership and team management skills.
• You must be eligible to work in the UK., Disability Confident
About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

Frasers Hospitality, a member of Frasers Property Group, is a global hospitality leader. As the world's leading brand in serviced apartments and hotel residences, we deliver gold standard hospitality in cities across Asia, Australia, Europe, the Middle East and Africa. A true global brand with a friendly feel, our staff are connected through our shared vision and four core values, collaborative, real, respectful, and progressive. Passionate about promoting from within, our culture is one which is fostered by the continual learning and development needs of our staff. Frasers Hospitality owns and operates 7 properties in the UK. Brands include Fraser Suites, Fraser Place and Fraser Residence as well as Park International Hotel. These perfectly located properties can be found in London, Edinburgh and Glasgow providing guests with a comfortable and luxurious experience. Perfect for both business and leisure travellers, our accommodations are available for short and long stays.

In addition to competitive rates of pay we offer:
• Heavily discounted Staff & Friends and Family Rates at Frasers Hospitality.
• Fully funded Apprenticeship programmes that support you in developing your career
• High Street Discounts on a range of high street shops, experiences, holidays and much much more.
• Cycle to work scheme - save up to 40% on a wide range of bikes.
• Healthcare Cash Plans - dental, optical, medical and more available from £5 per month.
• Referral schemes that pay up to £1500 (just for getting your friends a job!).
• Uniforms are provided.
• We have Wellness & National Campaign Days which promotes and encourages different activities throughout the year.
• We work with Wagestream giving instant access to your pay as it's earnt. Wagestream is a tool for everyday life that lets you get paid your way by letting you track your wages in real time, stream up to 50% of the money you're already earned, learn easy tips to manage your money better and save direct from your salary.
• We offer a Loyalty Bonus that pays up to 50% of your monthly salary every 6 months - just for doing your job - subject to terms and conditions available on request Subject to terms & conditions - available on request.
• We are passionate about wellbeing and mental health, and we are working towards having fully qualified Mental Health First Aiders in each property.
• Employee Assistance Programme - free, confidential advice available 24/7 to you and your family
Our Sustainability Goals:
• 100% of our electricity is generated using renewable energy.
• We recycle, have removed single use plastics from our day-to-day operation, and are members of Green Tourism with all UK properties boasting Silver or Bronze accreditations. In the UK sustainability is a focus for everyone.
• We have moved to a chemical free cleaning system in our properties and an enzyme based eco-friendly system for our apartment kitchens.
• Volunteer to work for sustainable charities 2 days per year on full pay instead of your normal workplace.