Accounts Payable Assistant

FinTech RS are recruiting on behalf of our client for an Accounts Payable Assistant based in Aberdeen. This is a permanent, full time position, with Hybrid working available.

Main duties include:

• Receive, check, process and pay all 3rd party invoices and expenses 
• Maintain Contractor spreadsheets and update relevant logs and accounting records.  
• Maintain Purchase Ledger Log and ensure that it is up to date and correct at close of business each day.
• Ensure all invoices are correctly authorised before payment.  
• Maintain audit trails - scan, photocopy, file and archive as required. 
• Investigate and resolve Debit balances on Vendor accounts. 
• Assist with self-billing routines as required. 
• Manage and resolve external supplier queries. 
• Ensure relevant Vendor Forms are completed, authorised and filed. 
• Assist with completion of credit applications for new suppliers. 
• Maintain vendor records in Sage 200 and BankLine. 
• Accurate and complete recording of VAT. 
• VAT checks on new suppliers / contractors. 
• Reconcile supplier statements. 
• Generate weekly supplier payment runs. 
• Management of internal invoice queries with the relevant departments to ensure efficient processing of supplier invoices and subsequent sales invoices.
• Assistance in other areas of the Finance department as and when required. 

Suitable candidates should have the following:

• Strong background in Accounts Payable / Purchase Ledger focused roles
• Experience of accounting software such as Sage
• Comfortable in the use of Microsoft Office packages, particularly Excel.