Role requirements

We are recruiting for an Accounts Payable Clerk based at our offices in Glasgow city centre . The role requires the ability to apply accounting principles and handle work that is analytical, evaluative, and advisory in nature and that requires an understanding of both accounting theory and practice. They will be expected to have the ability to pay attention to detail, enter a high volume of data and Comfortable running and reading accounting reports. The role will also include daily communication with employers and vendors via phone call or email.

Duties and responsibilities

● Perform the purchase to pay process – matching, processing and paying invoices in line with the company’s policies and

procedures

● Reviewing and processing expense claims in line with company policy

● AP Mailbox – work through emails, responding to queries within timely manner

● Weekly Payment Runs

● Processing payments in various currencies

● Reviewing and processing credit card claims in line with company policy, along with reconciling credit card account on ledger

● Supplier Statement reconciliations to ensure that all invoices and payments are accounted for and properly posted

● Verify and investigate discrepancies within any vendor account by liaising with either the Supply Chain Buyer or the vendor

● Month end tasks

● Weekly system reconciliations

● Reception function (answer door and greet visitors) and mail for office

● Run various reports to keep ledgers up to date i.e. Trade Creditors, GRNI reports

● Involvement in other “ad hoc” financial projects under the guidance of the Accounts Payable Supervisor

Competencies

● Analytical skills

● Ability to multitask / strong organisational skills and to meet tight deadlines

● Excellent attention to detail

● Proactive approach to rectify issues and better the current processes

● Effective written and oral communication skills

● Problem solving skills

Accountabilities and Performance Measures

● Between all Accounts Payable Clerks, they are responsible for roughly 400 supplier accounts

● Tidy vendor accounts on ledger

● Replying to invoice queries with 48 hours – within reason, urgent emails to be resolved and responded to as and when received

Job Requirements Qualifications

● Knowledge of Accounts Payable principles essential

● It would be highly beneficial if you came from Manufacturing background

● Comfortable using multiple systems

● Minimum 2 years work experience as an Accounts Payable

● Clerk or another role in a Finance team