Accounts Payable and Expenses Administrator - Glasgow

The Accounts Payable and Expenses Administrator ensures a smooth process of expense transactions and invoice processing, with work produced to a consistently high professional standard, focusing on stakeholder and client satisfaction, and effective stakeholder communication and service orientation. This role also ensures the compliance with the firm's policies and regulatory requirements.,

• Administration of Expense System - Chrome River
• Working with Finance Systems Team and Financial Accountants in relation to expense types and mapping
• Liaising with External Auditors on tax queries
• Working with HR and Tax teams in relation to Expense Policy
• Working with stakeholders to ensure expenses/credit card transactions and travel data feeds are processed efficiently
• Analyse Unapproved, unprocessed, and draft expense items
• Administration of new starters and leavers
• Audit of items allocated to Expense Team
• Audit of items reclaimed outside of expense policy
• Administration of delegates within Expense System
• Handling and resolving queries to ensure transactions are processed and allocated to matters promptly
• Processing out of pocket payments and direct debits through bank portal and 3E
• Administration of Corporate Credit Card Programme
• Reconciling monthly Credit Card Statements for 300+ users
• Regular audit of Corporate Credit Card Holders
• Working with Financial Accounts to reconcile balance sheet accounts
• Providing monthly reports to budget holders
• Working with Cashiers to complete bank reconciliations
• General queries and calls from stakeholders and suppliers
• Knowledge of Accounts Payable function to allow full exposure of all team activities
  
  We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience, Proven and relevant experience within a similar position within a professional services environment
• Desirable: Elite 3E or Elite Enterprise and an Expense system
• Desirable: Understanding of the legal industry and its operating model
Skills & Knowledge
• Good analytical skills
• Flexible, with the ability to multi-task
• An attention to detail in meet the high standards of accuracy required
• Able to work under time pressure demanded by tight deadlines
• Excellent written and oral communication skills, with a focus on customer service
• Ability to manage different stakeholders confidently and diplomatically
  
  CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.
We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.


• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave
• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.