Admin Assistant

Work Pattern: Fixed Term, Full Time, 37 hours per week

Fixed-term or Secondment** until 31 August 2025

**For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.     

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.

Who We Are

NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.

The Nursing, Midwifery and Allied Health Professionals (NMAHP) Directorate works to support the education, training and continuing professional development of nurses, midwives, allied health professionals, health and social care chaplains and healthcare support workers. The Directorate is also responsible for providing education, training and workforce development across wider professional groups and disciplines, often in partnership with other agencies, to support key policy drivers.

The Opportunity

We are looking for enthusiastic and self-motivated individual to join our fast paced and enthusiastic team, based at our NES office in Edinburgh. 

The successful applicant will be responsible for supporting a busy Executive Team as well as supporting with the delivery of education within our Women, Children, Young People and Families team. 

An effective team player, you will possess excellent organisational, communication and digital skills, with a strong focus on flexibility and customer service. 

Do you enjoy the challenge of working to deadlines and being adaptive to an ever-changing environment? 

Do you enjoy working and communicating with a wide variety of people? 

Do you want to play a key role in delivering a high-quality administrative support to both our Executive support team as well as support delivery of education?

Do you enjoy working in a team and supporting your team members? 

Does this sound like you?

What We Love to See

Our Executive Team and Women, Children, Young People and Families Team offer a broad range of skills and experience, if you can offer some or all of these, wed love you to apply:

• Ability to work collaboratively in a team, and with other departments 
• High attention to detail in all aspects of your work 
• Ability to communicate clearly, effectively and confidently at all levels (both verbally and in writing) 
• Ability to readily adapt to the physical aspects of the role 
• Proven track record using Microsoft packages (in particular MS Teams, MS Outlook, and MS Excel) and confidence in learning and using other specialist software
• Ability to implement, and ensure compliance with company policies & procedures 
• Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary 
• Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines 
• Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
• Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines

Benefits Which Matter

As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:

• Life-work balance - with opportunities for flexible working and hybrid working
• Generous NHS pension scheme
• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
• Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
• NHS discounts and more

Diversity and Inclusion

Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work. 

We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience regardless of the outcome. 

Its not essential to be in Admin Assistant role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.

If you are considering applying and feel it would be helpful to discuss this initially, please contact Nichola Chohan (Nichola.chohan@nhs.scot) or Jennifer Kennedy (Jennifer.kennedy3@nhs.scot)

Next Steps

**NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.    

Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required.

All applicants who are shortlisted for interview will be contacted by e-mail.

Online interviews will take place on Tuesday 12 November 2024.

For further information please refer to the Job Information Pack below.

Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.

If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: EoS.ERRS@nhs.scot