Administrative Assistant

Competitive

BTO Solicitors LLP, Edinburgh

Full time
Permanent
Onsite working

Posted 1 week ago, 9 Oct | Get your application in now before you're too late!

Closing date: 31-10-2024 (In 13 days)

job Ref: None

Full Job Description

Full Time (37.5 hours) – Monday to Friday, 8.45am to 5.15pm

Location: Edinburgh

An opportunity has arisen for an Administrative Assistant to join our Facilities team to provide support within our Edinburgh office. The post holder will carry out a range of administrative and office support duties in the Edinburgh Office and will be a main point of contact for our Edinburgh colleagues to report any facilities issues. Key responsibilities include:

To open, scan and distribute all incoming mail to fee earners.
To ensure that outgoing mail is correctly processed / franked and ready for collection by the required time.
To deal with any copying; printing; scanning; binding; and filing requests as required. To update Counsel Papers for Fee Earner/Partners.
To provide Reception and switchboard cover for absences and breaks.
To deal with Meeting Room set-ups & organise catering for meetings.
To assist in the process for archiving files / scanning files to NetDocs.
To deal with any general tasks as required e.g., carrying out hand deliveries / collections; assist with court running to Courts; replenishing photocopier and office supplies; escorting contractors while in the office; carrying out Health & Safety Inductions for new staff.
To maintain and order stationery / office supplies.
To manage office petty cash and maintain records, processing payment requests with a monthly submission of balances to Finance Department.
To ensure that the office premises are maintained in good condition and that any issues are quickly reported to the Facilities Manager, in order that remedial action can be taken.
To carry out any other ad hoc administration / facilities duties as required.

Skills and experience required for this role include:

Experience of working in a professional office environment.
Team player with a can-do attitude who is adaptable and capable of using initiative, while working within agreed procedures.
Good interpersonal and written and oral communication skills.
High level of attention to detail and capable of producing work of a high standard, while working to tight deadlines.

To apply, please submit your CV, together with a covering letter detailing your salary expectation.