Administrative Assistant

Join the iLivestock Team as our Administrative assistant!

Are you an organised and enthusiastic administrative professional ready to make a real impact in a dynamic agritech startup? We’re looking for a proactive Administrative Assistant to join our fast-paced, fresh, and funky team!

In this role, you'll be the backbone of our operations, helping to streamline processes and support our innovative projects in agriculture technology. Your organisational skills and positive attitude will help us thrive as we tackle exciting challenges in the industry. If you're passionate about making a difference and want to be part of a team that values creativity and collaboration, we want to hear from you! Join us in revolutionising agriculture while having fun along the way!

About iLivestock

iLivestock offers software and hardware solutions for sheep and beef cattle farmers to manage their flocks and herds using a smartphone or tablet. Its technology, all developed and tested in the UK, simplifies farm compliance and animal record keeping, removes cost barriers to effective livestock management, and allows data-capture to fit seamlessly into farming routines.

The iLivestock team worked with farmers worldwide for over ten years to understand on-farm challenges. The company developed solutions tailored to the needs of livestock farmers, making it effortless, straightforward, and cost-effective to gather data on the farm.

With its affordable farm technology - which can be customised to meet the specific requirements of any sheep and cattle farmer and seamlessly scale up as their business grows - iLivestock empowers farmers to make better-informed decisions that boost their profitability, productivity, and environmental sustainability.

Key responsibilities

• Prepare and process invoices, ensuring accuracy and timely submission.
• Reconciling payment received against invoices, to ensure accounts receivable are up to date.
• Maintain accurate records of stock levels and assist in the ordering and procurement of supplies and inventory.
• Coordinate the shipping and dispatch of goods, ensuring timely delivery and proper documentation.
• Handle incoming calls, emails, and other communications – pertaining to customers placing orders.
• Ordering, processing and taking payments for a new product line.
• Maintain filing systems, both electronic and physical, ensuring documents are organised and accessible.
• General administrative support as needed.
• Ensure compliance with company policies and procedures related to invoicing and inventory management.

What we are looking for

• An applicant based in Scotland
• With the ability to work from our office (3/4 days per week – therefore a driving license would be required)
• A can do and self-motivated attitude, you must be able to use your own initiative
• A degree is preferable (though not essential with the right experience)
• Experience working in agriculture
• Strong organisational skills and attention to detail
• Proven experience as an administrative assistant or in a similar role, with a focus on invoicing and inventory management.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and accounting or inventory management software.
• Strong communication skills, both written and verbal.
• Excellent organisational and time-management skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills are essential.

Why iLivestock

At iLivestock, we're on a mission to make a real difference in agriculture. If you're eager to contribute and make a tangible impact, we invite you to explore opportunities with us.

What we offer

• Competitive salary
• Regular company-wide social events and get-togethers
• Company-wide bonus scheme
• Private health insurance
• Hybrid working (role-dependent):
• Office days: Required 3 – 4 days per week in the office (can be flexible within reason)
• Remote days: Work remotely for the remaining 1 or 2 days a week.
• 40 days annual leave (including bank holidays)
• Company pension scheme

Not to mention

• Opportunities to take responsibility and grow professionally
• A positive and collaborative work culture
• A dynamic work environment with quick decision-making
• Open communication, a transparent environment where your ideas and feedback are encouraged

We like to hear from you

Are you passionate about farming and technology? Join us at iLivestock and be a key player in developing ground-breaking technology that empowers farmers globally. We're looking for dedicated individuals to join our diverse and enthusiastic team, committed to creating the best solutions for sheep and cattle farmers.

Interested?

Please apply now for immediate consideration.