Administrative Assistant, Children & Families Business Support - STR07399

Job Description

The postholder will perform a broad range of administrative duties working flexibly as part of an administrative team supporting Managers and Officers of the Council. Providing support to more than one Manager/Officer means there will be a broad range of work, frequently non-routine, in a variety of environments. Including:

• Providing administrative support and assistance involving activities such as word processing, scheduling and minuting ad hoc meetings, maintaining filing and records management systems, mail opening/scanning/logging/distribution.

• Entering data to maintain and update management information systems to produce records and reports for the Service, the Council and other agencies such as the Scottish Government in line with agreed timescales and deadlines.

• Providing a front-line reception service to service users and visitors to the office, dealing with enquiries face to face and on the telephone, logging calls and ensuring that calls and enquiries are directed to the most appropriate officer within appropriate timescales, as part of a responsive service.

• Using the Council’s financial systems to assist with monitoring expenditure against budget allocations, including e-procurement and e-purchasing and payment of goods and services. This could involve cash receipting and disbursement, calculating and reconciliation of creditors’ payments and debtors’ invoices in accordance with Council procedures, and maintaining and allocating stocks of stationery.

• Working as a member of the team to share best practice in relation to the development and review of effective and efficient administrative systems, protocols and procedures.

• Collating and updating inventories.

• Suggesting improvements to administrative standards and procedures.

• Working flexibly, participating in any other tasks as directed by the Team Leader.

The successful candidate will require a Basic Disclosure Check. If your application is progressed after the interview, you will be asked to apply for this.

If you’ve got the right skills for the job we want to hear from you. We encourage applications from the right candidates regardless of age (restrictions apply to Modern Apprenticeships), disability, gender identity, sexual orientation, religion, belief or race.

The Benefits

• 30 days annual leave plus 7 public holidays (rising to 35 after 5 years continuous service)

• Flexible working including hybrid office/work from home arrangements. Our colleagues are encouraged to work flexibly as we know that busy lives don’t always fit around a traditional working pattern, if you need flexibility to complete your role just let us know and we will do our upmost to help you to invest in your career with us while balancing other aspects of your life.

• Biennial incremental progression until top of your payscale is reached

• Membership of the Local Government Pension Scheme. For further details visit https://www.scotlgpsmember.org/about-the-lgps/

• Up to 6 months full sick pay and 6 months half pay dependent on length of service

• Carers Leave

• Up to 4 weeks paid Paternity Leave

• Access to Health & Wellbeing support

• Ongoing opportunities for Learning & Development

• Cycle to Work Scheme

• Lift share Scheme

• Car Lease Scheme

• Technology Benefit Scheme

Please click here to apply

Please note, if you are a Stirling Council employee you will be taken to Single Sign On. If you are an external applicant you may need to register and complete your details on our new Recruitment System - Oracle.