Administrative Assistant for Ross Greer MSP

Ross Greer MSP (West Scotland) is looking for a hard-working and enthusiastic individual to join his team as an Administrative Assistant., To provide administrative support to Ross Greer MSP, including managing aspects of the diary, drafting documents, filing, taking enquiries from constituents and stakeholders, replying to routine correspondence and providing support for meetings, surgeries and regional visits.,

• Supporting the MSP's Parliamentary work, including communications via e-mail, letter and phone, maintaining and managing diary and providing support for meetings;

+ Arranging and supporting meetings of the wider office team
+ Drafting letters and other documents, as required;
+ Sorting incoming mail into priority order and prepare draft replies to routine correspondence as required;
+ Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally;
+ Supporting the maintenance of a database of casework & correspondence

• Carrying out general office administration and acting as front of office for enquiries.

+ Management of expenses, invoices etc;
+ Making travel arrangements;
+ Taking enquiries from constituents and stakeholders where appropriate;
+ Maintaining a filing system, associating previous papers with current correspondence, and extracting documents on request;
+ Ensuring compliance with data protection legislation and GDPR requirements;
+ Assisting with visits and events;
+ Maintaining an appointments diary for the Member, arranging and cancelling appointments, meeting and greeting visitors as required;

• Other duties in support of Ross Greer MSP in carrying out his parliamentary duties as required.
  
  Excellent organisational and time management skills


• Have excellent written, verbal and IT skills with accurate attention to detail.


• Competence with office IT software ie. Microsoft Word & Excel


• Have a flexible and adaptable approach, being able to use good judgement and work on own initiative.


• Be well organised with the ability to prioritise competing workloads.


Person Specification:

• Self-motivated, with an ability to work on your own


• A strong group ethos, and a willingness to share workload across the team when necessary


• A strong sense of the opportunities Ross engages with as an MSP including national issues and local community campaigns


• Creative and versatile


• Sensitive to the needs and concerns of constituents and campaign groups
  
  Salary: £28,997 pro-rata

Hours: 15.2 hours, with occasional weekend and evening working. Please note, as part of the Scottish Greens Parliamentary Group, Ross operates a four-day (30hr) working week.