Administrative Assistant (Innovation) AC

We are pleased to announce an exciting opportunity to support the Reducing Drug Deaths Open Innovation Catalyst Challenge, a national challenge open to all four devolved nations.

As an Administrative Assistant will be a crutial part of the NHS Fife Innovation Office. As part of the position, you will coordinate closely with other members of the core regional HISES staff, including the Administrative Staff and Project Managers.

Your primary responsibilities will include providing a high standard of administrative support to the Innovation Manager, and the Senior Project Manager, as well as the wider Innovation Team, including acting as the first point of contact for all enquiries and responding or referring on as necessary.

You will provide effective and efficient project support and administration service to the Innovation Team to support the Reducing Drug Deaths Open Innovation National Catalyst Challenge, as well as meeting project deadlines on an ongoing basis throughout the project lifecycle.

You will be an excellent communicator, with strong interpersonal, decision-making, and organisational skills, with the ability to work independently and efficiently. 

You will have excellent IT skills, be attentive to detail, and have experience using videoconferencing and Microsoft Teams effectively.

You must have substantial experience in administration, or a formal degree or equivalent with experience providing relevant administrative support to a team. 

If you are interested in a challenging role and are committed to delivering complex projects in partnership with a wide variety of stakeholders, then we want to hear from you.

You will primarily be based in the Research, Innovation and Knowledge (RIK) Department at Queen Margaret Hospital, Dunfermline, although flexible work and home-based working will be considered. You may be expected to travel to other NHS Fife sites, across the South East of Scotland and other UK nations, as required.

Existing permanent employees must first discuss this opportunity with their substantive line manager.  The secondment policy can be found here Hub Blink (joinblink.com)  If you do not have approval for a secondment from your current line manager, you will not be able to progress your application for a fixed term post.  External applicants, with continuous NHS Service,  must also have in place a secondment agreement, from their existing board to apply for this post.

For informal enquiries please contact Ramsay Khadeir, Senior Project Manager ramsay.khadeir@nhs.scot.

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application. 

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay.  This reduction will also be applied pro rata for part time staff.  This advert and any subsequent offer/contract of employment therefore reflects the new working hours.  However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week.  If you have any questions or concerns, please contact the Recruiting Board.