Administrator

Job description

Administrator

NorPower - Overhead Lines

Background

NORPOWER is an overhead line business through which VINCI Energies undertakes its Transmission & Distribution activities. NORPOWER specialise in the design, supply, installation, maintenance and commissioning of electrical infrastructures for a varied range of electricity utility companies and renewable energy developers throughout the UK and Ireland. Due to continued growth, we now require a suitably qualified Administrator with outstanding communication skills to work on in our head office based in Muir of Ord, Inverness.

The Role

Reporting directly to the Office Manager, this role is a key part of our organisational success, ensuring commitments to our customers are delivered on time and to the highest standard.

The Administrator’s role will be to support the business and project sites by delivering general office administration.

Skills Profile

The post is specifically focused on:

· Provide general administration support to Project Managers and General Manager.

· Act as a point of contact for business unit staff, contractors, customers and suppliers.

· Support the work planning process compiling work packages for issue to installation teams.

· Complete administration associated with procurement, fleet and other general duties.

· Completion of adhoc reports as required by the Office Manager

· Collation and input of timesheets on a weekly basis to a strict deadline

· Preparation of payroll reports for payment of monthly allowances

· Administration of expense payments

· Credit and Fuel card administration and analysis

· Populate accounting system with timesheet information

· Maintain records and file documents including:-

· Goods Received Notes

· Employee leave records

· Coordinate travel arrangements for staff members

· Any other duties required to support the business

Key interfaces

Relationships with key stakeholders:

· Office Manager

· Finance Business Partner

· Project Managers

· Project teams

· Functional support teams

Person Specification

Qualifications and experience

The jobholder must be a motivated self-starter, possessing:

· A minimum of 2 years recent experience in providing administrative support within a busy office environment.

· Strong IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.

· Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.

· A high level of accuracy and attention to detail is of the upmost importance

· Be able to work under pressure, be a team player and have a high level of self-motivation.

· Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

Desirable:

· Relevant additional qualifications which will assist in ensuring high levels of performance.

· Evidence of recent administrative experience in a similar commercial / contracting / engineering / Health & Safety / technical organisation, familiarity with an electrical utility contracting environment will be an advantage.

· Previous experience of processing attendance timesheets.

· Previous administrative experience in compiling tender or procurement documentation and making travel bookings.

· Knowledge of SAP purchasing module

Required skills, knowledge, and abilities:

· Organisation skills

· Problem solving skills

· Good communication skills

· Critical thinking

· Working well in a team

· Self-motivation

· Good time management

· Excellent collaboration and people skills

About us

VINCI Energies is a community of incredible people, empowered to create world-changing industrial, digital and energy infrastructures. Our vision to create a better future sits at the heart of everything we do. At NORPOWER you are free to be who you are and what you want to be. You can be part of a community that fosters entrepreneurial spirit and supports you in your personal development.

We offer a flexible working environment with strong benefits such as 25 days holidays, matched pension contributions, a generous company share scheme and healthcare cover.

Job Types: Full-time, Permanent

Benefits:

• On-site parking

Schedule:

• 8 hour shift

Work Location: In person