Administrator

We are seeking a highly organised and efficient Administrator to join our team in Glasgow. The successful candidate will be responsible for providing administrative support to ensure the smooth day-to-day operations of the office. This role involves managing a wide range of administrative tasks, including office coordination, data entry, and communication with clients and staff.

Key Responsibilities:

• Office Management: Maintain the office environment by managing supplies, organising office equipment, and ensuring a tidy workspace.
• Reception Duties: Greet visitors, answer phone calls, and manage general email enquiries.
• Data Entry: Input, update, and maintain records and databases with accurate and up-to-date information.
• Document Management: Prepare, format, and manage documents, reports, and presentations.
• Scheduling and Coordination: Assist in scheduling meetings, booking appointments, and coordinating travel arrangements.
• Team Support: Provide administrative support to various departments and assist with ad-hoc tasks as required.
• File Management: Organise and maintain physical and digital filing systems.
• Correspondence: Draft and distribute emails, letters, and other communications as needed.
• Client Interaction: Respond to customer enquiries and provide assistance where necessary, both in person and via email/phone.
• Basic Finance Duties: Handle invoices, process expenses, and support basic financial administration tasks.

Skills and Qualifications:

• Experience: Previous administrative essential.

• Skills:
• Strong organisational and multitasking abilities.
• Excellent communication skills (written and verbal).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail and ability to maintain confidentiality.
• Basic understanding of financial processes (preferred but not essential).

• Personal Qualities: Self-motivated, reliable, and able to work independently or as part of a team.

Benefits:

• Competitive salary based on experience.
• Flexible working hours.
• Opportunity for professional development and career advancement.
• Positive and supportive work environment