Assistant Facilities Manager (Hard Services)

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the AFM (Hard Services) will manage a range of hard services and provide the necessary support to ensure the efficient and effective running of the site.

What this job involves

• Creation and adherence of planned maintenance regime for Clients assets


• Follow up on maintenance planned by Landlord


• Attendance to unplanned maintenance activity


• Response and activity relating to Trouble Ticket (remedy) requests- responding within agreed SLA's


• Management and tracking of Building Operations stock including but not limited to:

+ Bulbs
+ Filters
+ Power supplies


• Management of local supplier base providing maintenance, project activity and reactive repairs


• Tracking of utility usage (electric, water, gas) and creation of innovative ideas to remove impact on the environment.


• Liaison with relevant regulatory bodies including Safety groups- putting in place action plans when appropriate


• Oversee Building Operating and Maintenance manuals- managing updates when necessary.


• Site Inspections(with other members of Facility Team) and not limited to

+ Support of daily cleaning inspection
+ Heating, ventilation, air conditioning
+ Landscaping (when present)


• Moves/Adds/Changes

+ Desk Assignments
+ Furniture stock ordering and management
+ Occupancy Tracking


• Small Project Management / Creation of Budget & Activity Plan for Site Improvements:

+ Refurbishments
+ Renovations
+ Expansions

• Liaison with:

+ Deskside/IT
+ Global Telecom
+ Global Security (for systems & devices)
+ Global A/V
+ Security Guards Coordination (when present on site)
+ Other Building Operations Coordinators on client sites.


• Manage daily health & safety issues - maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training


• Raise purchase orders


• Deputise / provide cover for Office Services Coordinator / Facilities Manager when appropriate.


• All other tasks and duties as assigned


Every day is different, and in all these activities, we'd encourage you to show your ingenuity., We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.


• Knowledge of statutory and regulatory maintenance requirements for Clients assets as well as of Contract Management.


• Problem solving


• Good decision making


• Excellent written/verbal communications


• Spreadsheet and word processing


• Customer focused


• Good inter-personal skills


• Assertive


• Attention to detail


• Previous experience of working within a in a high profile corporate environment


• Previous reception or hospitality experience


• Education: Diploma/degree level in technical discipline
  
  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.


About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.