Business Support Officer

Our client is looking for a Business Support Officer to join their team in Edinburgh on a full-time, permanent basis.
The Business Support Officer will be responsible for co-ordinating and responding to external and internal estates matters in a positive, proactive and timely manner. The Business Support Officer will develop and maintain a network of internal and external contacts for all property and estate matters.,

• First point of contact for all 3rd party estates / property queries, including from site neighbours.


• Ensure the preservation of Title Deeds and the digitalisation of key documents.


• Collate and submit Voluntary Registration documents for our client's properties.


• Deal with Voluntary Registration queries from the Registers of Scotland.


• Manage the Property Rental schedule and ensure that correct rates are charged and paid.


• Liaise with legal advisors and landlords to ensure rental leases are in place and up to date.


• Work with Asset Manager and Business Support Manager on 3rd party leases and agreements.


• Build and maintain a positive image of the client's property and estate management with neighbours and other 3rd parties.


• Working with other departments co-ordinates the estate elements of public access to lighthouses.


• Liaison with legal advisors to facilitate all legal elements of the estates and property portfolio.


• Provide monthly estates report to Business Support Manager and collate estates related data for ad-hoc reports and information requests.


• Provide comprehensive administrative support with a range of meetings including, preparing agendas, collating reports, circulating papers and minute taking.


• Co-ordinate the 6-weekly Estates Group meetings.


• Co-ordinate catering arrangements for internal and 3rd party meetings.


• Assist the Communications Officer with updating the company website and other marketing and communications tasks.


• Assist the Business Support Manager with the upkeep of contract buoy maintenance records and other ad-hoc business development administrative tasks.


• Update SharePoint (including maintaining the Estates section) and other ICT systems as and when required.


• Manage documents in line with legal requirements and policies.


• Provide administrative support and cover to members of the Business Support Team including, assisting with archiving documents, document management, travel bookings and reception duties.
  
  Excellent written and verbal communication skills.


• Strong administration and organisational skills.


• Demonstrated experience in a fast-paced work environment.


• Ability to work effectively within a team as well as autonomously.


• Proficient with full Microsoft Office Suite including Excel and SharePoint.


• Experience working within estates / property management - preferred.
  
  £28,508 per annum plus benefits package including attractive civil service pension. Excellent training and development opportunities.