Centre Administrator

As a Centre Administrator at Gyle Shopping Centre, you will support the Centre Manager by handling office administration, coordinating promotional activities, managing seasonal events, and overseeing finances and supplier accounts., Office Administration:

• Answer phone calls, transfer calls, and take messages.


• Type letters from drafts; shorthand and audio typing may occasionally be required.


• Prepare and type purchase orders.


• Manage filing systems and use office equipment such as a guillotine and laminator.


• Make coffee/tea and purchase supplies as needed.


• Photocopy and send faxes for the manager and staff.


• Ensure stationery supplies are maintained.


Administration:

• Assist with daily administrative tasks and support centre management.


• Use computer software including Word, Excel, and potentially publishing software.


• Handle staff, public, tenant, supplier, and statutory authority matters.


• Maintain and account for petty cash transactions.


• Generate and process sales and purchase invoices.


• Keep accurate records and filing systems.


• Help produce formal reports related to Gyle Shopping Centre.


• Attend and record minutes for management and tenant association meetings.


Promotions:

• Manage enquiries regarding promotional activities and negotiate terms with companies.


• Ensure all promotional arrangements are formally documented and approved by the Centre or Operations Manager.


• Verify that all agreed terms with promoters are followed and facilities are adequately provided.


• Inform relevant parties, including local authorities and police if necessary.


• Report on promotional income and expenditure to centre management.


• Monitor and evaluate the effectiveness of promotional activities in the centre.
  
  Strong organisational and administrative skills.


• Proficiency in Microsoft Word and Excel; experience with publishing software is a plus.


• Excellent communication skills, both written and verbal.


• Ability to maintain confidentiality and handle sensitive matters with discretion.


• Experience in a similar role or environment is advantageous.


• Knowledge of Health and Safety regulations is preferred.