Chief Invigilator

CHIEF INVIGILATOR - PERMANENT | EXAM TIME ONLY

Closing Date - 5th October 2024

Interviews - TBC

The Chief Invigilator will work only during fixed dates throughout the academic year i.e. Examination Time. 

Exact periods of work will be communicated by the Line Manager.

Job Purpose

• To have responsibility for supporting the Examinations Officer in the administration, organisation and smooth running of identified internal and all public examinations in line with the regulations laid down by the Joint Council for Qualifications (JCQ) (on behalf of the JCQ member awarding bodies), the Scottish Qualification Authority (SQA) and/or other awarding bodies at defined periods identified in each academic year and St George’s School examination policies. 

• To have responsibility for the organisation of the day to day running of each examination series, including final oversight of arrangements prior to each day in conjunction with the Examinations Officer, Access Arrangement Co-Ordinator, Head of IT Systems and Lead Timetabler. 

• To lead a team of invigilators appointed by the school to ensure the smooth running of each examination series, supporting the Examinations Officer in ensuring that the centre is compliant with all awarding authority regulations and requirements in order to ensure security and integrity of the examination system. 

• To be responsible for ensuring that the Deputy Head: Academic is made aware of any concerns or issues that are experienced during each examination series. 

Accountable To

Examinations Officer and Deputy Head (Academic)

Key Responsibilities

The following provides an overview of the main duties and responsibilities for the post holder but is not exhaustive and can be subject to change:

General

• To support the Examinations Officer in overseeing the day to day smooth running of examinations as required during the academic year, including appointment for up to eight hours of preparation for each three days of examinations prior to the commencement of each examination series.

• To be responsible with the Examinations Officer for the invigilators appointed by the school for the running of examinations as required during the academic year, including their training and day to day oversight of their work during examinations, supported where required by Depute Chief Invigilators.

• To take an ethical approach and work proactively to avoid malpractice among students and staff, taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course of and after examinations have taken place.

Before Examinations

• To manage the Depute Invigilator/s and Invigilators and have daily meetings during examination sessions.

• To have daily meetings with the Examinations Officer, Head of IT Systems, Access Co-ordinator and Lead Timetabler, with the Deputy Head: Academic attending as needed, during examination sessions.

• To support the Examination Officer with the day-to-day operation of examination venues. This may include, but is not limited to:

1.  Oversight of final invigilation allocation with reference to all relevant requirements.
2. Oversight of final seating plans for each examination venue.
3. Oversight of final access arrangement requirements for each day through reference to information made available by the Access Arrangement Co-ordinator, including checking for any final changes in arrangements.
4. Supporting invigilators with the set up of examination venues, including stationery, equipment, word to word dictionaries etc.
5. Liaising with the Examinations Officer about requirements that arise during examinations, including changes in invigilator, stationery or equipment requirements.
6. To work with the invigilators in ensuring that candidates are assisted prior to the start of examinations by directing them to their seats and advising them about possessions permitted in examination venues.
7. To work with the invigilators in ensuring that candidates follow appropriate malpractice guidance once inside the examination venue.
8. To work with the invigilators in invigilating during examinations, dealing with queries raised by candidates and dealing with examination irregularities in accordance with examination regulator procedures.
9. To support the Examinations Officer in checking attendance during examinations.
10. To work with the invigilators in recording details of early leavers and collecting their scripts in line with defined regulations.
11. To work with the invigilators in escorting candidates from the examination venue during the examinations as required, and supervising candidates whilst outside the examination venue.
12. To support the invigilators with collecting and collating scripts at the end of the examination in accordance with strict procedure.
13. To support the invigilators with preparation of script envelopes, including packing of examination papers for dispatch.
14. To support invigilators with supervising candidates leaving examination venues, ensuring that candidates do not remove equipment or stationery from the venue without authorisation and ensuring that candidates leave venues in an orderly and quiet manner.
15. To ensure effective and relevant communication with the invigilation team, school staff and students.

• To inform the Examinations Officer, and where relevant the Deputy Head: Academic, about incidents, complaints and queries about examinations in a timely manner.

• To support the Examinations Officer with any follow-up reporting to awarding bodies in relation to very late arrival, special consideration or exceptional circumstance requirements during examination sessions.

Other

• To be familiar with and practise school policies, in particular relating to Data Protection, GDPR (or other relevant legislation), Health and Safety, Confidentiality and Child Protection.

• To work in line with St George’s School examination policies and guidance.

• To work in line with examination regulators guidelines and requirements for the administration of examinations.

• To help to create and promote an image of the school which is in accordance with its aims.