Job Description

To provide a secretarial, clerical, administrative service for Direct Services, Environmental Services. This post involves processing of personnel/payroll records, Sales Ledger, Purchase Ledger, computer use, processing of large volumes of paperwork on weekly basis.

Direct Services is made up of the following services: Environmental Protection, Roads Maintenance, Transportation and Consultancy

Requirements

Personnel Management.

Financial Procedures.  

Intermediate to Advanced level of knowledge of Computer Systems.

General Administrative Duties.

The Individual

Experience of working in a multi-disciplined office using relevant technology and equipment e.g. photocopier, Email, Intra/Internet
Experience of using a range of computer packages including Microsoft Office, Excel, Access, Publisher
Working knowledge of financial processes
4 SQA Standard Grades or equivalent at level 3 or above including Arithmetic and English.
Intermediate level of IT skills – Microsoft Office Word and Excel
Ability to meet deadlines with production at high level of accuracy in work – attention to detail
Well organised and able to act on own initiative as well as part of a team
Willingness to gain knowledge, attend courses
Self-confident and self- motivated
Flexible in approach and open to different ways of working
Effective communication skills both oral and written
Accurate with figures
Excellent customer care/people skills
Working knowledge at Intermediate to Advanced level of Microsoft Office
Ability to work as part of a small close knit team
Confident, efficient and reliable
Discreet and tactful
Ability to relate well with all levels of staff
Willingness to accept direction/delegation
Appreciation, acceptance and commitment to the importance of confidentiality
Ability to work in a shared office
Flexibility to meet the needs and demands of the service
Ability to work in different offices depending on the needs of the service

Closing Date: 11 April 2025
Starting Salary: £4,995.10 (pro rata)
£13.26 per hour

14.5 hours per week (Thursday - Friday)

Job share Post

Proposed Interview Date:

For Further information contact Susanne Greer,