Communications and Events Administrator

Established in 2000, ACOSVO is a growing membership organisation of 750+ voluntary sector Chief Executives, Senior Leaders, Chairs/Vice Chairs across Scotland. 

Key Responsibilities

• Support the Communications and Events Manager to organise and deliver online and in person events by compiling delegate packs, booking venues and catering.  

• Issue pre and post events communications to delegates including evaluation forms.

• Act as first point of contact for anyone contacting ACOSVO regarding events or communications and responding to email enquiries ensuring timely responses to all enquiries and signposting as required.

• Assist with communications administration such as scheduling social media posts, proof reading, preparing communications, creating mailings and general social media tasks.

• Assist with the administration of the ACOSVO website such as adding events links. 

• Data entry to maintain and check computerised records, to ensure up to date mailing/distribution lists and also the administration of online ticket purchases

• Provide additional support to the Communications and Events Team as required.

Qualifications, Experience and Skills

Essential 

• Educated to level 4 of Scottish Credit & Qualifications Framework or equivalent

• Experience working as part of a team, working with customers or clients in any setting; Organisational and administrative skills; Commitment to Equality, Diversity and Inclusion and demonstrates honesty and integrity in actions

• Reliable, efficient, resourceful, well organised, approachable, enthusiastic and empathetic

• Ability to exercise initiative as well as take direction and deliver to deadlines

• Written & oral communication skills and you must be comfortable communicating with members, prospective members and other stakeholders maintaining a friendly but professional attitude

• Comfortable using Microsoft Office applications; ability/willingness to learn about ACOSVO databases & any related systems.  

• Competent in editing, storing and sharing documents

• Communication skills; uses forms of communication appropriate to audience; asks relevant questions to clarify understanding; presents succinct, clear, accurate information promptly either orally or in writing as required; follows logical sequence

• Can achieve targets & work plans; prioritises workload; works as part of a team; seeks guidance when necessary; keeps appropriate people informed of progress in key areas; able to take direction and deliver to deadlines. Flexible approach to undertaking work activity

• Ability to meet targets by prioritising your workload effectively to deliver to deadlines.

• Understands how to work on a problem by breaking down into parts

Desirable 

• Basic understanding of social media platforms, Canva, and Mailchimp is desirable 

• Experience of organising & marketing events is desirable but not necessary if other relevant experience can be demonstrated.

12 months Fixed Term, 21 hours per week

A mix of working from home, in the ACOSVO Edinburgh office and attending in-person events across Scotland (these dates will be arranged in advance). 

The closing date for applications is noon on Monday 16 December and interviews will take place Friday January 10th in Edinburgh 2025. 

Further information including a full Job Description can be found on our website.

Please apply emailing us your CV and covering letter which shows how you are the right match for this role and meet the person specification. Applications without a covering letter will not be considered.