Company Secretarial Paralegal

Paralegal – Corporate & Commercial / Corporate

Location: Edinburgh or Glasgow
Job Type: Permanent

About the Role
Are you an organised and detail-oriented paralegal with a passion for corporate law? We are looking for a Paralegal to join our Corporate and Commercial team, based in Edinburgh or Glasgow. This role offers a unique opportunity to support a dynamic team in managing the firm's company secretarial services, ensuring that compliance and statutory obligations are met with precision and professionalism.

What You’ll Do:
In this role, you will:

• Oversee the firm’s company secretarial program, handling daily requirements and acting as the primary point of contact for company secretarial clients.
• Maintain statutory registers and update company books, both in hard copy and digital formats.
• Prepare and lodge Companies House filings, including confirmation statements, director appointments, resignations, and share allotment forms.
• Handle the incorporation of new companies and provide expert guidance on formation processes.
• Draft directors’ and members’ board minutes and resolutions, ensuring accuracy and compliance.
• Maintain databases to track filing deadlines and manage client information to ensure data is current and complete.
• Conduct research and prepare company profile reports using statutory documents from Companies House.
• Collaborate with third parties and stakeholders, representing the firm with professionalism through email, phone, or in-person interactions.
• Support the team with client onboarding, ensuring all anti-money laundering requirements are met.
• Assist in drafting monthly and annual fee notes and follow up on payment processes to ensure timely completion.

What We’re Looking For
The ideal candidate will possess:

• A solid understanding of the Companies Act 2006 and familiarity with statutory filing requirements.
• Strong organisational skills with an eye for detail, capable of managing multiple projects and tight deadlines.
• Excellent written and verbal communication skills, with the ability to interact confidently at all levels.
• A proactive approach to work, using initiative to solve problems and maintain high standards.
• A team player mindset, balanced with the ability to work independently when needed.
• A commitment to professional growth, staying current on new company legislation.
• Experience with Microsoft applications and familiarity with tools like Diligent Entities, iManage, and Aderant is an advantage.

Why Join Us?

• Be part of a firm that values diversity and inclusivity, with a strong focus on seeing the world through the lenses of our communities and clients.
• Contribute to a growing team at one of the leading UK law firms, known for our innovative approach and client-centered service.
• Enjoy a supportive environment that values professional development and offers opportunities to enhance your skills.
• Competitive salary and benefits, alongside a flexible hybrid working model.

Please apply with your CV or contact Andrew Inglis at Iconic Resourcing or for a confidential chat contact andrew.inglis@iconicresourcing.com or call .

Not all candidates will meet every single desired qualification or skill. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you.

At Iconic Resourcing we are engaged by many leading organisations across Scotland and our aim is to keep the recruitment process simple. Interviews are likely to be held via our video interviewing platform both with Iconic Resourcing and our client. Please visit our website to view all of our Iconic Jobs across Scotland.

Iconic Resourcing is an equal opportunities employer, and all applications will be treated as such. We act as both an employment business and an employment agency.