Compliance Officer, General - PKC11892

Job Description

Compliance Officer (General) - PKC11892
£38,310 - £42,083
Pullar House, Perth

Perth & Kinross Council Property Services provide professional services for the development and maintenance of a significant portfolio of public buildings including secondary, primary and nursery schools, residential care homes, offices, day care facilities, civic buildings and other facilities. The Division draws together all of the key elements of building operational management and construction, design and procurement.

The Compliance Team deal with a complex array of servicing and maintenance contracts to ensure legal health & safety compliance and assist in informing the Planned Maintenance programmes. We have an immediate need for a Compliance Officer to oversee our planned preventative maintenance contracts and to ensure compliance with applicable regulations and standards, including the Health & Safety Executives Approved Codes of Practice and Guidance, across the non-domestic property estate portfolio.

This will be a challenging role within a dynamic multi disciplinary office. Duties will include arranging and managing periodic inspections, reviewing risk assessments and reports from the appointed contractor(s), interpreting results and facilitating and managing any remedial works. Check and validate contractor applications for payment. Ensuring the maintenance of accurate records for all property compliance works providing data, performance indicators and reports as required including maintaining a Property asset register.

Main accountabilities for the role are to:
• Oversee our Planned Preventative and Reactive Maintenance Contracts for water management, swimming pools, water fountains, boiling taps and closomat WCs.
• Responsible for reviewing any monitoring or servicing reports and instructing any remedial action required. This includes the Risk assessments and method statements. Practical experience of working on hot & cold water systems would be advantageous.
• Ensuring all documentation is submitted on time and is acceptable.
• Auditing contractors to ensure they are carrying out their statutory duties and highlighting any non-conformities to the Responsible Person/Duty Holders.
• Ensuring all monitoring, maintenance and remedial works are completed promptly and efficiently.
• Develop and maintain an asset register of all water systems and associated devices including provision of schematic diagrams used within the property estate.
• Assist the Responsible Person(s) in the management of the control of legionella.
• To conduct root analysis investigations into accidents & incidents and to highlight any short comings in Perth and Kinross Council's processes or procedures and to continually improve and implement any training or changes to the Water Management Plan in order to bring about positive change and education in the area of compliance.
• Assist in the procurement of competent contractors and risk assessors.
• To produce a written scheme of control for each site within the property estate and to keep this current in conjunction with the appropriate site manager.
• To support with the management of other planned preventative disciplines as required.

Requirements

We are looking for candidates with track record of managing the risks from water within our property estate, to reduce the risks associated with Legionnaires and other water contaminants, and to manage in accordance with all relevant legislation and HSE Codes of Practice.  

We would welcome applicants who have a experience working for a duty holder who can demonstrate that they are dedicated to working to a high standard and provide excellent customer service.  Attention to detail is critical in this role.

The following qualifications/ training requirements are mandatory for the post:
•    P900 Control of Legionella in Domestic Hot and Cold Water Systems
•    P901 Management and Control of Building Hot & Cold Water Services
•    The Water Supply (Water Fittings) (Scotland) Byelaws 2014
•    Legionella Awareness Training

We are looking for an individual who has relevant industry experience specifically relating to the water management systems in non-domestic buildings, however you must also have knowledge of the various mechanical systems within a Building Services Environment.  To undertake the role we require excellent planning and organisational skills along with the ability to ensure target deadlines are achieved. Supervisory skills are required as the post holder will be responsible for the management of contractors and staff.  

You must hold a current driving licence.

A good working knowledge in the use of computer packages including Microsoft applications and asset management systems (CAFM software).

In return, we offer excellent terms and conditions including generous holidays, flexi-time, pension scheme, supportive management and flexible working arrangements to help you achieve a healthy work life balance; for full details please visit https://www.pkc.gov.uk/employmentinformation  The successful candidate will have access to training and support for continued professional development.

For purposes of connection and collaboration with colleagues and with the community we serve, our full-time employees work on site for a minimum of 2 days per week with the arrangements for part time employees being agreed on a basis which will ensure that they benefit to an equivalent degree. Our FAQs on hybrid working can be found here Hybrid working FAQs. We are committed to being a more inclusive employer - to ensure we can consider any reasonable adjustments, please either contact the recruiting manager to discuss any individual circumstances, discuss at interview or, if you prefer, after any conditional offer is made.

The Individual

For an informal discussion and more information in relation to the post please contact Lynn McGeorge, Property Compliance Team Leader on or email LEMcGeorge@pkc.gov.uk 

When applying for this post, please provide current contact details (including e-mail addresses) for two referees, one should be your present or most recent employer. However, if you are an existing employee of Perth & Kinross Council, you are only required to provide reference details for your current employer.

At PKC our values and behaviours influence our work and support us in the delivery of the Perth and Kinross Offer. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours. Find out more about PKC and you could soon be joining our team!

Please APPLY ONLINE. Facilities are available at all public libraries in Perth and Kinross. If you have a disability and require reasonable adjustments, please call to discuss.

As part of our safer recruitment measures, any offer of employment will be subject to the successful completion of mandatory checks including eligibility to work in the UK, Disclosure Scotland or PVG, qualifications, references, and fitness to undertake the post. This may also include an Overseas Criminal Records Check if you have spent time living overseas.

Some jobs may have been traditionally carried out predominately by one gender, but we would encourage you to apply if you meet the requirements, irrespective of your gender.

What we can do for you

If you are successful in a role with Perth & Kinross Council, you will have access to a range of benefits to help your physical, mental and financial wellbeing.   

A healthy work life balance is important to us and we provide supportive management and flexible working arrangements to help you achieve a healthy work life balance. You will have access to training and support for continued professional development.

Perth & Kinross Council welcomes applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

For more information about working for Perth & Kinross Council and living in one of the most scenic areas of Scotland, look at our Jobs, careers and employment page.