Compliance and Sub Contractor Manager

As the Compliance & Sub Contractor Manager, you will be responsible for ensuring the compliance of Hard FM services, overseeing the delivery of both planned and reactive maintenance by subcontractors across mechanical, electrical systems, plant, and building elements.

Job Description

Your role will involve meticulously managing outstanding PPM and reactive tasks, ensuring that reports are always current and accurate.

In addition to maintaining up-to-date compliance documentation, you will be responsible for uploading this information onto the required ISS and client-specific portals.

Your leadership in managing all maintenance work carried out by subcontractors will be key to the smooth operation of the estates.

You will also play a crucial role in supporting and advising Service Managers, Prospect Healthcare, and staff, ensuring that all maintenance activities are aligned with the highest standards of safety, compliance, and efficiency.

Key Responsibilities

• Manage compliance for Hard FM Services, overseeing planned and reactive maintenance by subcontractors on mechanical, electrical systems, plant, designated equipment, and building elements/fabric
• Ensure all compliance documentation is current and uploaded to ISS portals
• Oversee maintenance work performed by approximately 90 subcontractors, covering services from ventilation to water systems and medical gases
• Ensure timely completion of maintenance tasks and manage remedial actions, including pricing, tendering, and execution
• Liaise between NHS and building owners, ensuring effective communication and coordination
• Review and approve subcontractor permits, RAMS, and ensure proper PPE usage
• Build strong relationships with contractors to establish a solid working foundation
• Raise purchase orders, coordinate subcontractor activities, and ensure work is completed efficiently

Professional and Personal Competencies/Qualifications

• Eager to learn
• Previous supervisory experience
• Knowledge of financial regulations and procedures e.g. preparing KPI, WOR reports
• Good verbal & written communication skills
• Ability to interpret complex information in order to interrogate data
• Good user of Microsoft Office suite, particularly Word & Excel