Contract Support Administrator

Situated within the Design Department, Contracts Support is a small team who work closely to support, in the main but not limited to Contracts staff throughout the UK., Working as part of a small team, the duties within the role are broad and include a range of different responsibilities, which include but are not limited to the following,

• Administrative support


Providing high quality support to the contracts team as and when required, including information gathering and report issuing


• Production of documents


This will include technical O&M Manuals, Quality Dossier, Drawings, Safety Signage etc, using a number of packages you will compile documents to a high standard and work to tight deadlines


• Produce purchase orders and Invoices


Part of the role will include using the Company's ERP system to produce purchase orders and invoices, you will liaise with various teams to ensure accurate and timely creating and issuing


• Supplier invoice queries


Using the ERP system you will liaise with a number of people throughout the company to answer any queries in a timely manner


• Inventory movement


This is a combination of using the ERP system and at times liaising with our other departments and / or our sister company


• Data collection and reconciliation


Using existing processes, you will collate information and reconcile for Finance on a monthly basis, this will require input from other departments within the organisation


• Updating and Issuing reports


You will update existing reports and gather information for the Design Department to update specific reports and issue on a monthly basis


• Arrange travel, accommodation and car hire


On a weekly basis for our site based staff and when required to support large hotel bookings for large meetings or conferences


• Liaise with external suppliers


To ensure timely and accurate fulfilment of e.g. signage and negotiate rates with hotels


• Previous administration experience, preferably in a similar role


• A flexible approach, as often tasks can be reactive


• Good negotiating skills


• Good problem solving skills and be solution focused


• Excellent attention to detail


Candidates will be expected to demonstrate knowledge and experience in areas including:


• Providing Administration Support in a similar environment


• The use of ERP Systems


• Producing documentation


• Good knowledge of Word and Excel


• Ability to work to tight deadlines and prioritise workload


• Ability to work as part of a team
  
  Star Refrigeration is the UK's largest independent industrial refrigeration engineering company, founded in 1970, working with customers from design to commissioning and maintenance, supported by a nationwide branch structure. The company is comprised of six business units and currently has around 400 employees throughout the group. We are an Investors in People Platinum accredited employer and recognise the important role our employees play in our success which is why they are at the heart of everything we do. We aim to support and encourage our employees to pursue their interests and provide development opportunities to ensure they have rewarding and fulfilling careers.
  
  An excellent remuneration package is available including:




• Annual leave: 35 days inclusive of bank holidays


• Pension: 8% non-contributory pension with option to make additional voluntary contributions with company top up based on the level of AVC's


• Twice yearly salary reviews with reference to RPI


• Professional Development: biannual reviews on development to encourage career growth


• Private Medical insurance available after 6 months of employment with additional family option


• Permanent Health Insurance: generous long term illness cover equal to 50% of salary with continuation of company pension contributions


• Life Assurance: 6 x annual salary


• Employee Assistance Programme: 24/7 phoneline offering practical support and access to counsellors


• Star Share Ownership Plan: option to become a company shareholder through pre-tax saving scheme


• Cycle to Work and Electric Vehicle Leasing salary sacrifice schemes


• Annual company profitability bonus


• Employee Milestone bonus, including increased holiday entitlement