Crewing Coordinator

Subsea7 have a fantastic opportunity for a self-motivated and organised Crewing Coordinator to support our team at our office in Westhill, Aberdeen on a 12 month fixed term basis. This is a great opportunity for someone with previous experience arranging travel and supporting in a similar role to be part of a large, supportive team where you can continue to build on your experience.

What will you be doing?

The Crewing Coordinator will provide the day-to-day service delivery of planning and execution of all personnel logistics operations relating to their assigned vessels, encompassing all aspects of the mobilisation and demobilisation for personnel being sent offshore. The position works in conjunction with planners, vessel, operations and other project resource managers to ensure that the group's offshore personnel needs are carried out in an effective and timely manner.

Manning assigned vessels with qualified, certificated and medically fit offshore workers in accordance with National, International and Company specific requirements. Special attention to be provided to the extensive certification requirements for Divers and Marine personnel
To ensure that offshore personnel are provided for vessels/projects in a timely manner by closely liaising with the external travel company, selecting the best option of travel and are in possession of the correct documentation, visas, work permits etc. Assist with visa process as required
To ensure that personnel being mobilised or demobilised are supplied with valid travel information in good time prior to travelling
Liaise with onshore and offshore vessel management to plan and agree personnel movements and crew changes and engage them where changes of core crew personnel are planned to their specific worksite
Maintain reliable scheduling and mobilisation/demobilisation information for personnel in the MAPS personnel planning system ensuring it reflects actual deployment information to allow accurate cost recharge, tax calculations and payroll
Liaise with appropriate discipline Crewing Planner and Recruitment on the sourcing of personnel
Raise call offs, hire forms and certification check forms for personnel as required.
Act as the primary point of contact for operational issues for the management and personnel associated with the assigned vessel(s), efficiently responding to queries from offshore staff in a timely manner
Liaise with shipping agents and Subsea 7 country management to arrange personnel transfers and other in country services, completing schedule as appropriate
Ensure Kick off Documents and Vessel Activity Briefs are kept updated
Maintain Vessel POB to ensure it is kept updated

Understanding of the Offshore Oil and gas Industry including the processes required to mobilise and travel personnel to international offshore worksites.
Working knowledge of the competencies/training required for offshore roles.
Adaptable and proactive with a methodical approach to tasks and ability to manage workflows and deliver in a time-sensitive setting.
Effective planning, coordination and organisational skill.
Well-developed communication and interpersonal skills, with the ability to deal with personnel at all levels.
Proficient in the use of IT applications, including MS Office Suite and database systems.
Good administrative background and experience.

We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.

At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.

In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development., Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

Career development - with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
Flexible working - lots of our people work flexibly in different ways. Whether it's hybrid, part-time or flexitime working. We can't promise to give you exactly what you want, but let's have a discussion to see how we can make it work
Enhanced maternity/paternity leave/adoption leave
A fantastic benefits package - which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more