Document Controller

Balfour Beatty Regional Scotland has an exciting opportunity for an Document Controller to join our growing team in Maxim. Role Purpose

• To manage and control all project document flow.
• Maintain confidentiality around sensitive information ensuring accurate information management.
• To provide subject matter expertise and coaching on the use of common data environment software to relevant project teams and subcontractors.
• To ensure compliance with ISO 19650 information management protocols.
What you'll be doing As a Document Controller, you will have the following accountabilities:
• Manage the requirements for document control on the project ensuring that procedures are fully implemented to meet compliance requirements for ISO19650 information management file naming regulation standards.
• Identify contractual requirements in relation to document control.
• Utilisation of Balfour Beatty internal SharePoint.
• Ensure accurate control of documentation from pre-construction through to completion and archive.
• Manage different Review Workflows, consulting closely with the project design manager along with site team, design team, subcontractors, customers, external suppliers.
• Liaise with project teams, ensuring they have a full understanding of the document control procedure along with the CDE system procedures providing training and instruction as needed for the distribution of project information ensuring that stakeholders receive up to date information.
• Provide feedback such that design and project managers are fully aware of all documentation issues.
• Manage business archiving such that documentation is stored efficiently and can always be accessed and referenced.
• Understand and conduct the role specific requirements of the Information Management Systems and help identify opportunities for improvement.
  
  You will have the following qualities and experience:
• Excellent Administration skills
• Understanding of ISO19650 file naming regulation standards used in documentation control.
• Experience of working with Common data environment platforms (CDE)
• Experience of document control.
• Basic understanding of BIM.
• An ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business.
• Good interpersonal and communication skills.
• Determination to see tasks through to completion, with excellent planning and organisation and diligence skills.
  
  What makes Balfour Beatty a great place to work? Is it the limitless career opportunities, our inclusive culture, the scale and complexity of our projects or working alongside the industry's finest experts? Hear from our colleagues across the UK, US and Hong Kong on why you should shape a career at Balfour Beatty. Visit our website to find out more and explore our exciting career opportunities: www.balfourbeattycareers.com #ShapeEverything, From Dunfermline's tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities. Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland's transition towards net zero in the built environment. Diversity and inclusion At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/ We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com Show more Show less

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits: - Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. - 25 days paid annual leave (pro rata) - Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave - Pension, share incentive plan, volunteering leave, recognition schemes and much more…