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Execution stock & logistics owner (Glasgow)

Cefetra Grain

Execution stock & logistics owner (Glasgow)

Salary Not Specified

Cefetra Grain, Blythswood New Town, Glasgow City

  • Full time
  • Permanent
  • Onsite working

Posted 2 weeks ago, 30 Aug | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: a62379d857b747fba3340f3e240bbd01

Full Job Description

  • Execute sales and purchase contracts with specified stores/regions (and if applicable, products)


  • Plan store versus sales movement - manage all inward & outward movements with customers/stores/haulage team


  • Continuous system updates and checks on customer credit control responsibilities


  • Record all inward and outward stock movements - reconcile balances daily


  • Invoicing for all customer sales and ad hoc services


  • Understand all costs approved and implemented for all associated store costs


  • Approve purchase invoices for material and cost related to vessel arrivals, along with all related services


  • Ensure potential out of stock situations are known and advised to traders


  • Liaise with external customers, stores and suppliers on ad hoc queries and day to day items


  • Build internal relationships with Cefetra Trading, Haulage, Quality & Finance Teams


    • Role & Responsibilities - key outputs :

  • Immediate weight management & reconciliation each day. Leading to a firm understanding of what stock levels you are controlling


  • Management of sales & purchase contract tonnage. Being proactive from contract receipt to delivery or collection. Manage open balances :


    • 1. Weekly reporting to Trading Team

    2. Take ownership of sales contracts in Cindex that have not been collected within 7 days. Liaise with customer regarding a firm collection date

  • Receive customer requests via web, telephone or email. Prepare their requirements within our bespoke system and confirm to customers as necessary


  • Reacting to spot & urgent delivery or collection requirements


  • Understand and capture all haulage recharges/credits where appropriate


  • Credit Control - prepare and system update all Debtor Statements (DS) by customer responsibility.


  • Monitor and clear all outstanding invoices within KPI targets. Be prepared to consistently chase for clearance of invoice issues > 1 month old


  • Planning - ensure stock outs are expected in advance and alternative action has been planned & recorded in advance.


  • Cindex KPI reporting - ensure all KPIs are cleared from cindex on a weekly basis. Those that cannot be cleared, must be recorded

    1. Has a sense of urgency and commitment


    • 2. Having a broader perspective on planning stock & logistics

    3. Demonstrates good organisation and implementations skills

    4. Open and Honest

    5. Team Player

    Exercise Judgement :

    1. Ability to remain calm under pressure while continuing to perform effectively

    2. Understands implications of own actions on the supply chain

    Key strengths :

    1. Excellent interpersonal skills and relationship building

    2. Develops self

    3. Takes responsibility

    4. Attention to detail & KPI driven

    5. Generates solutions

    Cefetra Ltd is a major trader of grains and animal feed raw materials in the UK and Ireland, handling 5 million tonnes annually with a turnover of £1.5 billion. Cefetra Grain has a sizeable presence in sourcing and marketing domestic grains with an infrastructure of regional offices, grain buying teams and storage facilities across the UK.