Executive Assistant

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. 

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position

An opportunity has arisen for an Executive Assistant based at Afton House, Ailsa Hospital on a fixed term/secondment basis for 10 months.

What you will do:

As an experienced Executive Assistant you will provide a comprehensive business management and service development support and will be responsible for the design, development and maintenance of a wide range of administrative and support services to the Director, Deputy Director and Assistant Director of Public Health.

You will establish effective communication processes and act as a liaison between the Director of Public Healths office and other parties, internal and external to the organisation, including coordination and production of materials in a professional, effective and confidential manner. You will be responsible for the design, development and maintenance of a wide range of administrative and support services to the Director and Deputy Director of Public Health.

You will assist the Public Health Business Manager with the smooth running of a busy department, by deputising to lead manage and develop the full administrative and clerical (A&C) function. You will be a key player within the Department projecting a positive, professional image for the Director and their Department and to act as first point of contact responding to enquiries from a range of contacts internal and external to NHS Ayrshire & Arran.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

With a degree in Business Administration or equivalent administrative experience, youll have an extensive range of secretarial, administrative and organisational skills. With excellent verbal and written communication skills, coupled with a pragmatic and common sense approach, you will effectively manage a number of simultaneous tasks working autonomously with minimal direction. You will demonstrate an all-round professional attitude with the ability to allocate and prioritise workload to ensure deadlines are achieved especially when under pressure. Minute taking experience as well as a sound working knowledge of Microsoft Office Packages is essential.

A hybrid model of working will be supported.

Please note: interviews will take place on Friday 11^th October 2024.

For further information on the requirements for the role please click the link below to view the person specification

Hours: 30 per week, working Monday-Friday

If you want to find out more about the role, please contact Audrey Christie, Public Health Business Manager, on or via email at Audrey.christie@aapct.scot.nhs.uk  

INFO

ADDITIONAL INFORMATION FOR CANDIDATES

You should apply for this post by completing the application process on JobTrain.

DO NOT upload a CV as this will not be used for shortlisting purposes.

Posts close at midnight on the indicated date.  Late applications will not be accepted.

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Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.  This permission is, without exception, granted by UK Visas and Immigrations.  We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.  Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk 

We are unable to provide sponsorship for bank contracts.