Executive Assistant
Fintech Recruitment Solutions, Kaimhill, Aberdeen City
Executive Assistant
£30,000 - £32,000
Fintech Recruitment Solutions, Kaimhill, Aberdeen City
- Full time
- Permanent
- Onsite working
Posted 5 days ago, 1 Oct | Get your application in now to be included in the first week's applications.
Closing date: Closing date not specified
job Ref: BS0699
Full Job Description
FinTech RS are supporting our client, a well established legal firm in Aberdeen, in finding an Executive Assistant to join their Private Client team. This is a Permanent Full Time (9am-5pm) role working in their Aberdeen or Inverness Office.
Key Responsibilities:
· Diary management – arranging and amending appointments, arranging meeting rooms and organising refreshments
· Proactive email management
· Prior preparation for meetings such as organsing paper, profiles and meeting information
· Responsible for inputting data into case management system
· Maintain intimate knowledge of current affairs in office and able to deal with clients and third parties on a day-to-day basis via various channels such as email and phone
· Responsible for taking new client enquiries (with accuracy and detail)
· Paying of invoices, assisting with billing, attend billing meetings and prepare bills for lawyers to sign off
· Assisting with case management, collating trust bibles and organising expenses forms
· Updating and populating internal systems and databases to enable easy information access for staff
· Liaise with legal document specialists to ensure the completion of BigHand dictation is met, proof reading for legal documents, produce and check PowerPoint presentations
· Undertake ad hoc administrative tasks when necessary under the direction of lawyers and undertake some specialist duties e.g. finance, marketing/business development projects
· Conducting yourself in a professional and highly confidential manner and abide to company information security policies to protect information assets at all times.
Requirement for this role:
· You must have experience working in a Private Client team, this is essential for this role
· Experience in a busy and demanding environment and work well under pressure
· A strong team player, who is willing to go above and beyond for their team and the wider business
· A professional manner around clients, customer and colleagues at all times
· Strong IT (MS Packages) skills, excellent organisation skills, great diary management and ability to multi-task.
· Strong people skills, an ability to produce documentation and present if needed
· Open to flexibility in a role and taking on additional duties when needed