Executive Assistant

Utopian Professional Recruitment are delighted to be working with a leading Scottish based firm who are looking to hire a highly professional and experienced Executive Assistant.

This position will see you providing effective and pro-active secretarial and administrative support to a nominated Partner and their respective teams.

Your key responsibilities will include:

• Provide high quality EA service and exemplary client care
• Proactive approach to work carried out on behalf of the Partner and the team, whilst taking responsibility for resolving any issues which may arise
• Prepare and format documents; including letters of engagement, reports and various correspondence
• Working in collaboration with Partner and team to communicate effectively to keep them appraised of work status and ensure all client meetings well prepared for in advance
• Attend Management Board meetings, Partner meetings and produce accurate meeting minutes, issue to Partners and Directors in a timely manner
• Anticipate and balance the needs of the Partner and try and keep one step ahead
• Ensure all minutes are followed up by relevant parties
• Maintain accurate documents and records using document management using internal system
• Organise meetings, manage diaries and make travel arrangements when required
• Photocopying, scanning and general office administration
• Carry out any administration requirements for certain clients

To be considered for this opportunity, our client does require the following background / experience:

• Previous experience working as an Executive Assistant / PA at Board level within the professional services sector, preferably in legal
• Excellent knowledge of MS Office applications
• High level of accuracy with great attention to detail
• Outstanding organisational and diary management skills
• Ability to plan, organise whilst supporting others
• Excellent communication and interpersonal skills
• First class internal and external client care skills, offering confidence, professionalism and positivity
• Proactive approach to problem solving

Reward

• Excellent starting salary which will be discussed at time of application
• Generous holiday allowance
• Excellent training and a clear career path
• Pension
• Life Cover
• Critical Illness Cover
• Various incentives and rewards
• Please Note - This will be an office based role, located in Edinburgh City Centre

Next Steps

For further information, please apply by emailing your CV to Katie at Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

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Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

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