Executive Assistant

Executive Assistant to Managing Director

• Annual Salary: Competitive
• Location: Glasgow City Centre
• Job Type: Full-time, Hybrid (minimum 3 days in office)

We are seeking an experienced Executive Assistant to support our Managing Director and facilitate the smooth running of all office operations. This pivotal role, based in the heart of Glasgow, demands a proactive and organised individual who excels in a dynamic environment and has a proven track record in both Personal and Executive Assistant roles, ideally with experience in managing modern office operations.

• Manage the Managing Director's diary and mailbox, ensuring efficient scheduling and prioritisation of engagements.
• Organise and attend weekly Director's meetings and quarterly Board meetings, including preparation and distribution of Board papers and reports.
• Take accurate minutes during meetings and ensure follow-up on action points.
• Oversee travel, accommodation, and event arrangements for the Managing Director and visiting directors.
• Manage communications, correspondence, and confidential documentation.
• Coordinate with the Director of Customer Service to monitor escalated customer issues.
• Regularly liaise with building management and maintenance contractors to ensure compliance with statutory maintenance and health & safety standards.
• Line manage two Job Share Office Coordinators/Receptionists, overseeing all office operations.

• Proven experience as a Personal Assistant or Executive Assistant at an executive level.
• Strong background in office management, preferably within a modern and flexible office environment.
• Excellent organisational skills and the ability to manage multiple tasks efficiently.
• Proficient in Microsoft Office Suite and SharePoint, particularly Outlook, Word, Excel, PowerPoint, and OneDrive.
• Strong communication skills and the ability to maintain professional relationships.
• Ability to work independently, prioritise effectively, and meet deadlines under pressure.
• High level of discretion and integrity, especially when handling sensitive information.

• Flexible/hybrid working arrangements with a minimum of 3 days in the office.
• 34 days holiday (FTE), increasing annually to a maximum of 40 days, with the option to buy or sell up to 5 days.
• Single private healthcare.
• Enhanced pension contributions (5% employee / 10% employer).
• ULEV car scheme.
• Employee Assistance Programme.
• Retail discounts and more.