Executive Assistant

Executive Assistant – Edinburgh

Salary Guide: £32,000

Fantastic Opportunity to be part of this ‘Buzzy, Fast-paced Commercial Property Agency’ in the heart of Edinburgh’s city centre.

Our client is keen to secure a Pro-active, Customer Focused and switched on individual to be part of their Professional and extremely friendly Team.

A ‘can do, proactive approach’ will work well within the team offering the successful applicant a wide variety of tasks and scope for the right person to broaden the role to encompass a wider range of activities.

The Role

¨   Providing secretarial and administrative services to the Partners, being aware of what’s happening and taking action where appropriate

¨   Diary management for Senior Partner and keeping up-to-date with his emails

¨   Booking travel, accommodation and events as required including staff functions

¨   Marketing – Promoting the Company brand including keeping the website updated

¨   Drafting news releases

¨      Research Projects on internet

¨      Keeping Senior Partner’s LinkedIn profile updated

¨      Client contact by phone, email and in person

¨      Assisting surveyors with plans, email marketing, preparing marketing particulars, marketing boards

¨      Handling keys for properties which are being Let and ensuring details up-to-date

About you…

• Someone who is confident, intelligent and thinks about what they are doing.

• Good letter writer who pays attention to detail and accuracy.

• Ability to assimilate information quickly and take action where required.

• Someone who questions things when they are unsure or if something doesn’t seem right, rather than going ahead and doing something which could be wrong.

• Someone who is proactive rather than waiting to be told things and who chases things up.

• A happy and friendly personality / a genuine ‘people person’

Skills

• Excellent Microsoft office skills
• Excellent organisational skills and ability to effectively multi-task
• Accuracy and attention to detail are essential
• Ability to work well under pressure, plan your work, prioritise tasks and meet deadlines
• Adaptable and proactive
• Positive attitude
• Good team player
• Conscientious
• Excellent Customer Service
• Strong communication skills – both written and verbal
• Natural ‘multi-tasker’

Broader Role examples

More marketing, eg. social media presence

Assisting surveyors with viewings

Assisting Office Manager – eg invoicing/office supplies etc.

Our Client’s work environment

‘We work in an open plan office which can be noisy at times. It’s a very busy office where things move at a fast pace – we need someone who can cope and thrive at this pace.

Hours of work:                       Monday to Friday 0900 – 1730 hrs with an hour for lunch

Holidays:                    25 days plus Easter Monday and Christmas closure (usually 8 days) +2 days after 5 years and +3 days after 10 years’ service

Contributory Pension Scheme

Private Healthcare Scheme