Executive PA

Executive Assistant| 3 Month Contract | (Inside IR35) | Hybrid (Edinburgh) | Starting ASAP

Day Rate: 250

Job Description:

To manage and provide a comprehensive support service to the General Counsel/Chief Risk Officer to assist in the management of their departments. A key objective of the role is to ensure support is efficient, effective and professionally managed. This includes complex diary management, internal and external customer and stakeholder handling, travel arrangements and full administrative support including departmental and project management.

Main Duties:

• Diary Management: Support the General Counsel / Chief Risk Officer in the delivery of their objectives through effectively managing their time to ensure it is best spent, forward planning of schedule, responding promptly to accommodate evolving priorities.
• Reporting schedules and actions tracking - support the General Counsel in building departmental action plans and reporting schedules and then assisting in maintaining and managing those
• Project Management: Assist the General Counsel with projects assigned to them.
• Correspondence Handling: Assist with management of correspondence received drafting responses where appropriate to ensure customer/stakeholder receives a timely response.
• Email/Phone: Manage email sent to the General Counsel, proactively responding on their behalf or delegating where appropriate.
• Travel & Expenses: Ensure all travel and accommodation requirements are arranged for all UK and Overseas visits and are fully compliant with the Bank policies and procedures. Track and process expenses claims incurred by the General Counsel and their department where applicable.
• Administration: Maintain office systems including data management and filing, in line with relevant Bank policies, including GDPR.
• Assist the EA to the Chair of the Bank where required with Board and Company Secretarial related tasks
• Comply with all Bank policies and deliver against all relevant statutory, regulatory, supervisory and legal obligations.

Essential Skills & Experience:

• Proven experience of supporting an Executive at Board or senior level ideally gained in a fast paced / agile environment.

• Experience of working with senior staff and key influencers.
• Excellent attention to detail.
• High level interpersonal and organisational skills.
• Experience of handling sensitive and confidential information.
• Self-motivated and ability to prioritise well, align competing priorities and deliver to tight deadlines in a high-pressured environment. Proactive in their delivery, using their initiative to move matters forward on behalf of the General Counsel whenever possible.
• Excellent knowledge of Microsoft Office.
• Strong interpersonal and communication skills.
• Strong team player with a can-do attitude and sense of humour.
• Ability to work across teams and office functions.
• A sound knowledge and understanding of the Bank's strategic priorities and objectives with the wherewithal to build relationships and awareness of across the office.
• Demonstrate high level of customer service.
• Have the willingness to accept responsibility and make decisions.
• An ability to work independently and be capable of organising own workload and priorities without supervision.

• Confident and capable dealing with senior stakeholders across the organisation.

This role has been deemed Inside IR35 by the client. Applicants must hold, or be happy to apply for, a valid Basic Disclosure Scotland. Please click the link to apply.