Executive Support and Office Manager

We’re hiring! 

We’re a forward-thinking, strategic communications and reputation risk consultancy that trades on our intelligence and ability to give the very best advice.  

Now in our tenth year, we know that it’s our people that make Charlotte Street Partners. We are proud of every member of our team and the difference they make to our clients, our growth and wider society. 

This is a key role that ensures our office runs smoothly, so that the team has a safe and comfortable working environment and has what it needs to thrive and focus on delivering the best work for our clients. 

You will be energetic and exceptionally organised, with a keen eye for detail and presentation. To succeed you will be proactive, have a positive approach, and be the natural go-to person for the team. 

Role: Executive Support and Office Manager 

Salary: £30,000 – £35,000 per annum 

Reporting to: Managing Partner 

The role  

• Manage the daily diary of the founding partner, schedule meetings, ensuring optimal use of their time and prioritising tasks appropriately 
• Planning and coordination of executive travel including itineraries, accommodation and venue reservations 
• Be the welcoming first point of contact for guests coming to our office 
• Lead, manage and maintain the day to day running of the office and its facilities 
• Coordinate room bookings and prepare meeting rooms 
• Manage relationships with building services and suppliers, regularly reviewing contracts 
• Maintain office supplies and ensure health and safety compliance 
• Handle incoming calls, emails, and correspondence professionally and promptly, filtering and prioritising messages as needed 
• Schedule and coordinate internal and external events, making all necessary arrangements, including venue booking, catering and managing invitations. 
• Provide operational support to the managing partner for business activities such as preparing reports and planning team meetings 
• Work closely with the business administrator to support the onboarding and welcoming of new team members 
• Show initiative and the ability to work independently, making decisions and solving problems on the go 
• Adapt to changing priorities and assist with ad-hoc tasks as required to support the leadership team and ensure smooth operations 

Skills and experience required 

• Exceptional organisational and time-management skills 
• An eye for detail and a pride in delivering a high standard 
• A desire to make a difference to our clients and team 
• Strong communication and interpersonal skills, with the ability to interact professionally with individuals at all levels 
• High level of discretion and integrity, with the ability to maintain confidentiality 
• Experience as a personal assistant or in a similar role 

Expected Start Date: 21 October – we can be flexible.

Job Type: Full-time, permanent 

Location: Edinburgh, office four days per week, option to work from home one day per week

HOW TO APPLY  

Please send your CV and a cover letter to the email listed at the bottom of the job advert on our careers page.