Facilities / Administration Assistant

Get paid to put a smile of someone's face as a Facilities Assistant in Elgin, IV30 1UF! Be the friendly face of our vibrant corporate site, offering a helping hand to ensure seamless operations. A role where you'll love what you do. Join a team that values you for being you.

What you'll do:

• Support the facilities team by completing various administrative tasks as required and assigned


• Provide support/cover for reception if cover is required


• To carry out site access requests & Communications between contractors, sites and Central Hub


• Send out SSM approved RAMS & documentation, share drive control of reports/ certs being loaded in and ensure archiving takes place. Support with quotes -send VOs to the clients, updates communicated where required for clients/ act as a point of contact to support SSM. Attend update calls with CH/ mailbox control/ data inputting/ report filing/ office files updated.


• Support Line manager with Month end data collation


• Carrying out periodic health and safety checks when requested


• Report any customer complaints or compliments and take remedial action if possible


• Report immediately any incidents of accident, fire, theft, loss, damage, or other irregularities and take such action as may be appropriate
  
  Previous experience in a similar role is a plus, but excellent interpersonal and communication skills are the key


• A positive, energetic and proactive attitude with a passion for customer service


• Proficient in office software (e.g., Microsoft office, excel, power-point, outlook)


• Strong organisational abilities and attention to detail
  
  About Sodexo


At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

Working with Sodexo is more than a job; it's a chance to be part of something greater. You'll belong in a company and team that values you for you; you'll act with purpose and have an impact through your everyday actions; and you'll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.


• An Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.


• Access to a 24hr virtual GP Service


• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family).


• Save for your future by becoming a member of the Mercer Aspire Pension Plan


• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.


• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit., Monday to Friday


• Flexible shift pattern to be agreed at interview


• 30 hours per week


• £12.50 per hour + Sodexo benefits