Facilities Manager

Overall responsibility for Property Management, Health and Safety, Fire Safety, Security and Maintenance of the National Mining Museum Scotland's estate. To develop and work to standards which ensure best sustainability, safety and economies of scale which are achieved across facilities management. Ensure compliance with statutory legislation and NMMS policies and procedures, including data protection and health and safety.

Responsibility for managing NMMS external contracts and tenants and the Facilities management budget. Liaise with NMMS's expert partner Bruce Stevenson in all matters relating to health & safety and environmental management.,

• Responsible for coordinating the National Mining Museum Scotland's Health and Safety audit, reporting and training and improvement plan and Fire Risk Assessment management.


• Respect and be aware of the requirements of managing and safeguarding a 'Grade A' listed building.


• Establish and maintain an audit of the National Mining Museum Scotland's property (fixed and moveable) and related assets.


• Manage the National Mining Museum Scotland's buildings security arrangements to Government Indemnity Scheme standards. You will be a key holder and oversee out-of-hours external security contracts (such as G4S), and work with Site Managers and appropriate staff ensuring daily security compliance across all site.


• Liaise with Bruce Stevenson (NMMS partner) for advice and support on matters relating to Health and Safety and Fire Safety.


• Manage the NMMS approved contractors list ensuring quality and value for money.


• Liaise with external partners and stakeholders with regard to the long term maintenance of the site, such as Historic Environment Scotland and Midlothian Council.


• Assist colleagues in the procurement of, logging of and training for any specialist equipment, including the working at height equipment.


• Responsible for the management of the National Mining Museum's tenants contracts, including general liaison and site visits.


• Responsible for setting up and coordinating the National Mining Museum's Sustainability Action Plan to reduce environmental impact, with specific responsibility for energy, water, properties, including training, monitoring, reporting and procurement.


• Assist with the management of NMMS capital development projects, in particular the procurement of contractors.


• Oversee the technical requirements for the installation and display of exhibitions and related activities at NMMS.


• Work with the Chief Executive and the Curatorial Team to ensure that the conservation and heritage of the NMMS estate is subject to appropriate care and standards of presentation, and that conservation and heritage requirements are identified and incorporated in the NMMS Management Plan.


• Ensure that the Technical and cleaning staff are well managed and clear on their objectives, given the opportunity to develop and receive regular feedback and performance appraisals.


• Manage the Technical volunteers and ensure their contribution is focused and recognised.


• Work closely with the Visitor Services Team to ensure that the customer experience is excellent through good presentation of facilities, cyclical maintenance programme and quick response to facilities issues.


• Work with Visitor Services Team to ensure the suitable environment for events and activities, including where appropriate, the setting up of rooms for functions
  
  Essential


• Experience in museum/visitor attraction or similar environment.


• Experience in solid understanding of implementing and managing health and safety policies and procedures


• Experience in managing external contractors and coordinating access to the estate


• Ability to be well organised and have strong planning and problem solving skills


• Excellent communication skills, interpersonal, written and verbal


• Ability to influence and negotiate


• Highly motivated individual, able to meet tight deadlines and to manage workload priorities


• Ability to be part of the museum's management team and to help drive forward the museum's strategic plan


• Ability to be a good team leader and to manage staff and volunteers.


• Flexible, able to work evenings, weekends and public holidays.


• Be approachable and have a friendly disposition


Desirable

• Recognised Health & Safety qualification, certificate level e.g. IOSH, CITB or NEBOSH


• Have an understanding of the requirements and responsibility of working in a Museum setting in particular in relation to the care of the museum collections


• Experience or a working understanding of the regulations surrounding listed buildings maintenance


• Experience in managing budgets


• Proven IT skills in word processing, databases, spreadsheets & web/internet.


• Experience in project management.


• Driving Licence.


• Ability to work in a busy environment