Facilities Manager

Eden Scott is delighted to be partnering with ANM Group, to recruit an experienced professional for the position of Facilities Manager.

Developed in 1990, Thainstone Auction Centre is the largest purpose-built auction centre in Scotland and its facilities are used for the sale of livestock, motor vehicles, machinery plant and equipment, events and Sunday Market. It is the main destination for the rural sector in NE Scotland, and the high concentration of farmers and footfall has meant that several businesses involved in the sector have chosen to rent permanent retail units and we have long standing tenancies. Thainstone Centre and grounds extends to c 40 acres.

The role is based at Thainstone Centre, Thainstone, Inverurie, but also covering other Group sites/properties such as Caithness, Elgin, and Dornoch occasionally when required.

This new role has been created to streamline property operations, ensure regular maintenance and preventive measures are implemented right across our sites to extend the life span of buildings and equipment, reduce the risk of costly breakdowns and implement sustainable and energy-efficient practices.

Main Duties:

• Negotiate and plan essential business services.
• Ensure that buildings and facilities are maintained, operational, and meet the required regulation.
• Document facilities processes and procedures.
• Monitor PPM requirements, negotiate tenders for work, and oversee work with contractors.
• Inspect buildings and structures to determine the need for maintenance, repairs or renovations.
• Monitor work assigned to workers and contractors is completed in a satisfactory manner.
• Use performance management tools and recommend agreeable service levels and ways to improve.
• Ensure quick response to emergencies and breakdowns that arise and deal with them appropriately.
• Handle insurance plans and service contracts.
• Cost management.
• Keep financial and non-financial records, including all compliance certification and documentation, invoicing of rent and service charge and budgeting and reconciliation of the same.
• Hands on when required.

Qualifications & Experience:

• Proven experience as a property manager or relevant position
• Experienced in appointing and managing contractors, well-versed in technical operations and facilities management best practices
• Experienced in the management of staff
• Familiar with lease documentation
• Excellent communication skills, problem-solving and analytical skills
• Organised with the ability to manage and lead projects and teams
• Good attention to detail and customer service skills
• Proactive with the ability to manage a varied workload
• Knowledge of basic finance principles
• Excellent verbal and written communication skills
• Excellent organisational and leadership skills
• Good knowledge of Microsoft IT packages
• Contactable outwith hours to handle any emergency situations that may arise.

Application Process:
If you are interested in having an informal discussion to find out more, please contact our retained consultant Allan Jess of Eden Scott directly on .

To apply please send a copy of your CV to allan.jess@edenscott.com.

Please note all third party, direct and speculative applications / CVs will be forwarded to Eden Scott for consideration.