Finance Administrator

We’re recruiting for a part time Finance Administrator to join our Finance team based at Dava Street in Glasgow.

This is a part time role working 17.5 hours per week Monday to Friday, working pattern can be agreed with the line manager.

The Finance Administrator will work closely with the Finance and Short Term Housing teams, Managers and colleagues throughout the organisation to ensure the production of effective financial administration in line with our operational and strategic objectives. The initial scope of the role will focus on resolving historical utility billing issues, and then will move to establish the utility and business billing administrative support needed within the charity.

We are Right There, a charity celebrating our 200th anniversary. We provide tailored support for people, at home and in the community. We are here for people who are living with the effects of homelessness, poverty, substance use or family breakdowns. Last year we supported almost 4000 individuals, helping to prevent them from becoming homeless or separated from the people they love. Every person’s story is unique, and everyone’s route home is different – it doesn’t matter what the situation is – we’re not here to judge, only to help.

What we expect from you..

Our values make us who we are and define our actions and behaviours every day. We’d expect the post-holder to uphold and represent our organisation in a way that reflects our values and person-centred way of working.

We’re looking for someone with experience of working in a generalist finance environment, with knowledge of the processes and practices central to the daily finance function. We’d also like you to have experience of using MS Office, in particular Excel as well as finance software packages, Sage 200 is a benefit. You will be proactive with a desire to seek solutions and you will be comfortable liaising with colleagues across the organisation.

Main duties and responsibilities:

• Process premises utilities, telephone and internet payments
• Process premises council tax, business rates and general rate payments
• Process void utility payments and liaise with operational teams to verify void periods and meter reads
• Process void council tax payments
• Manage utility accounts and statements
• Monitor the utilities mailbox and ensure it stays up to date
• Process staff and volunteer expenses in line with our policies
• Process and reconcile staff petty cash claims and cash advance requests
• Process and reconcile 3rd party grants and manage grants in escrow
• Process purchase ledger supplier invoices ensuring accurate coding and invoice information is recorded correctly
• Obtain invoice approval from relevant staff members
• Reconcile supplier statements and account

What you can expect from us..

• The post holder will report to the Management Accountant.
• Working 35 hours per week, Monday to Friday, flexibly between the hours of 8am and 6pm, with core hours during the period of 10am to 4pm, with 1 hour unpaid break
• Your usual place of work will be 15 Dava Street, Glasgow, G51 2JA. You may also choose to work remotely from your home address where appropriate, working arrangements are in agreement with your line manager based on the needs of the service
• Annual leave entitlement of 210 hours (equivalent to 6 weeks) pro rata in your first year, rising to 280 hours (equivalent to 8 weeks) pro rata in your second year. This includes public holidays
• You will automatically be enrolled into the People’s Pension in the month that you will complete 3-months of employment, providing you meet the auto-enrolment criteria
• Life insurance 4 x salary
• Option to purchase and sell annual leave
• Comprehensive induction and ongoing learning and development
• Cycle to work scheme
• Wellness programmes

Please click the APPLY button for more info and to visit our website - thank you!

Registered Charity Number SC017093.