Finance Analyst

Work with Partners, lawyers, practice executives, clients and the financial management team to prepare timely and accurate invoices, involving, but not limited to:

• The review of WIP to support the matter billing process with the relevant lawyer/partner, monitoring pre-billing actions, support bill cancellations and credit notes
• Prepare draft bills, including supporting documentation (e.g. detailed time summaries, disbursement schedules) and final invoices
• Process bill cancellations and Credit Notes
• Client and matter system maintenance (e.g. addresses, currency, purchase order information etc.)
• Provide advice on VAT treatment, as well as ensure VAT and Solicitor accounts rules are checked on all bills raised.
• Client and matter system maintenance (e.g. addresses, currency, purchase order information etc.)
• Provide financial & client inventory reporting
• Review and ensure the accuracy of client charge rates and other matter specific financial information
• Time Edits, as well as Transfer and/or write off WIP as required
• Work with Legal Project Management team to manage the portfolio for the Practice Group
• Work with the financial management operations teams to support debt collection activities, attending regular calls with our credit control team
• Regular calls with E-billing team to track invoice statuses
• Support with trade flow matters and escalate budget issues
• Work closely with the Practice Head to ensure Work-In-Progress valuations are completed
• Work closely with the Finance function to investigate rejected invoices and ensure these have been submitted or re-issued, including regular calls with E Billing Team
• Point of contact for foreign counsel chasers
• Manage and track notary fees via our Luxembourg office.
• Provide global support for other finance teams as required.
• Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies.
  
  Previous experience working in the finance department of a law/professional services firm (preferable but not essential)
• Good level of technical ability in Microsoft Office, particularly Excel, Word and PowerPoint
• Knowledge of 3e or equivalent practice management system preferred
• Understanding of client needs as a provider of services
• Ability to work under pressure, deal with tight deadlines and demonstrates flexibility as required to perform the role
• Organised and methodical approach to work
• Good eye for detail
• Ability to complete set tasks with minimal supervision
• Good communicator, the ability to communicate orally or in writing, confident telephone manner, tactful and diplomatic when under pressurised situations
• Team player - the ability to work co-operatively and flexibly with other team members.
Background checks In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit www.ashurst.com. Department/Role overview The key to effective practice management requires strong financial discipline to help businesses not only cover their financial obligations but also to boost revenues. The Finance Analyst is a key position which provides a link between the practice executives, fee earners and the financial management team. The role focuses on client and matter administration, working capital management, pre-billing processes and to support end of month billing activity. The role is part of our Working Capital team based in Glasgow.