Finance Assistant

Who are we?

CodeBase is a tech ecosystem support organisation and startup incubator that helps people build better tech startups. We help people build and grow better tech startups through community, education, and workspace. 

CodeBase has created and delivers startup programmes for a number of organisations including the Scottish Government, the UK Government, Local Authorities and large corporations. We promote and facilitate collaboration in tech innovation by working with startups, scaleups, corporates, governments, academia, investors and the third sector. CodeBase also delivers scaleup and corporate programmes across industry verticals such as law, health and energy, which connect and educate corporates, startups and scaleups.

CodeBase has offices in Edinburgh, Glasgow, Stirling, Aberdeen, Dundee, and Inverness, and a partnership with Hometown Hub in the South of Scotland.

CodeBase offers flexible workspace (hotdesking, coworking and office space), delivers expert accelerator and mentorship programmes, hosts a peer-led community for people in the startup ecosystem to meet and connect with each other, and delivers a wide range of collaborative industry-startup bridge programmes.

What are we looking for?

You’ll be part of a small Operations team, covering Finance, HR, IT, Building Management, Legal and other areas of general business operations. We have our individual areas of work, but also work closely together to cover overlapping work projects.

You’ll be highly numerate, with excellent attention to detail and a drive to see work through to completion. We’re looking for someone who is adaptable, has an interest in developing processes and can communicate finance requirements to non-finance colleagues in an accessible and straightforward manner. You’ll be finance focussed and understand the priorities for this work, but also able to work collaboratively with Operations team colleagues to complete joint projects. We need a Finance Coordinator who can work independently, but also knows when to ask for support and is comfortable approaching a variety of colleagues and external contacts to ensure you have the information required.

This is a new role which has been created to support CodeBase’s expansion.

What will you be doing?

Supporting the Finance Manager with the day to day running of the finance function

• Completing regular monthly bookkeeping tasks (eg. expenses processing, reconciliations, receivables and collecting information)
• Sending reminders and following up with colleagues in other departments to ensure expenses and timesheet records are completed correctly and on time.
• Ownership of the accounts inbox - processing invoices, responding to queries and chasing receivables
• Reconciling payments (e.g Spendesk, Amazon, izettle, council rates)
• Sales invoicing
• Contributing to and enacting new finance processes
• Updating finance guides, resources and training for internal use
• Liaising with external accountants on a variety of tasks (eg. payroll, VAT returns)
• Setting up weekly payment runs
• Bank reconciliation

What do we need from you?

• 2+ years experience in an accounts or bookkeeping role
• Experience working at a company through a time of significant growth or change
• Experience of using Xero (or similar accounting software)
• Experience of creating spreadsheets, including using complex formulas (N.B we use Google sheets rather than Excel)
• An ability to prioritise and independently plan workload to ensure deadlines are met
• Excellent communication skills, written, online and in person
• High attention to detail 
• Please also tell us if you have:
• Experience of writing internal guides for finance processes
• Experience of working in a startup or scaling company
• Experience of budgeting and forecasting
• Experience of working with external stakeholders (eg accountants, local councils, HMRC)

What will you get?

• £32k per annum
• 4 day working week
• 23 days holiday + 2 weeks off over Christmas and New Year
• 10% employer pension contribution on Qualifying Earnings
• 12 weeks maternity or paternity leave at full pay
• Bupa private medical and dental insurance
• Income protection insurance, death in service insurance, and critical illness insurance

About the job

Work Days: This role is 28 hours a week over 4 days, 9am - 5pm

Location: Edinburgh - 37a Castle Terrace (close to main bus routes and train stations)

Start Date: January 2025

Contract: Permanent

The preferred candidate for this role will be required to pass background checks before appointment

How do you apply?

Our mission is ‘startups for everyone’, and that means everyone. Tech has global and multicultural reach. We strongly believe that diversity is a tremendous asset in every part of life, including business, and that no one should be held back by their background or culture. It is our responsibility to ensure that our team and our community reflects this by being diverse, inclusive, equal and fair. If this resonates with you, then we want to hear from you.

The Process

We hire by posting a job description on our website and other online job boards, asking applicants to complete an application form with specific role related questions and to submit a tailored CV.  When we shortlist we give people a chance and overlook less than perfect academic performance or gaps on CVs as we know that structural inequalities, mental health challenges and family considerations can be unfairly held against people. We conduct a panel interview and a task as part of our interview process. We then start a 3–6 month probationary period where we encourage open communication to ensure that we do everything we can to set you up to succeed in the role.

Key Dates

The closing date for this role is Monday 4th November at 9am with interviews scheduled for Tuesday 12th November. Please click the link above for more information and to apply.