Finance Assistant

Edinburgh Napier Students’ Association (ENSA) exists to enable students to make the most of their university experience. We do this by representing, supporting and developing Edinburgh Napier students to be successful in their studies; to try out new things; to engage in, and contribute to, university life; to be healthy and happy; to bring about positive change; and to have fun.

We are looking for an experienced Finance Assistant to support our Finance Officer for approximately 14 hours per week. Experience of Xero would be an advantage.

Key Responsibilities:

• Process accounts receivable/payable and arranging online authorisations for payments, including salaries, purchase payments, sales invoices and clubs & societies payments.
• Assist in the preparation and monitoring of budgets.
• Ensure the Board’s financial policies are being followed.
• Ensure that proper records are kept, and that effective financial procedures and controls are in place.
• Liaise with Trust external accountants concerning payroll matters.
• Prepare data for upload/Payment to Pension Providers.
• Ensure complete confidentiality of all Trust documentation.
• Back up all digital material.
• Assist the Finance Officer to complete Management/Annual Accounts.
• Assist the Finance Officer with ad hoc task as required and providing cover.

The successful applicant will have the opportunity to work an extra day a week after 2 years in post, with extra duties involved.

Person Specification:

Education & Qualifications:

• IAB Computerised Accounting for Business Level 2 and above
• or Xero/Sage Certification in Accounts and/or Payroll
• or relevant work experience

Experience:

• Proven knowledge of bookkeeping (essential)
• working with public, private and voluntary sectors (desirable)
• understanding of community development trusts or similar types of organisations (desirable)

Skills:

• Appropriate IT skills, including a range of MS Office tools, including Excel and MS Teams (essential);
• Financial analysis (essential)
• Ability to communicate clearly both orally and in written format (essential)
• Ability to plan, prioritise and organise work activities (essential)
• Use Sharepoint or similar document sharing/storage tools (desirable)
• Confident user of Xero (desirable)

Attributes:

• You will be a team-worker and reliable contributor
• logical and diligent with attention to detail
• enthusiastic about learning new skills
• flexible, adaptable and resilient
• calm when faced with tight deadlines
• committed to equality and diversity

Applications:

Visit our website to download and complete our application form.

You may also submit a CV with your form, however CVs will not be accepted in lieu of an application form.

Closing date: 12 noon on 16 December

Interviews: It is expected that interviews will be held at Merchiston Campus on 10 January 2025