We are seeking a diligent and experienced Finance Assistant to join our dedicated team here at Fairmont St Andrews who will be responsible for recording and compiling summaries of the financial transactions of the business for management purposes. A little more about the role:

• To ensure accuracy of invoicing prior to dispatch and sending out.
• To ensure that invoices are dispatched within 24 hours from time of guest departure (leisure/individual) and within 72 hours in case of functions.
• To maintain file of deposit invoices, as invoiced by inter departments, ensuring their timely execution and collection.
• To ensure all cash is allocated correctly, including deposit receipts.
• To allocate BACS payments in A/R weekly and reconcile.
• To make adjustments on the A/R system as necessary, ensuring that the adjustments are authorised by the Financial Controller.
• To ensure that credit notes processed into the A/R system are properly authorised by the Financial Controller.
• To undertake collections on the credit accounts in line with company credit policy, utilising telephone, and computerised statements and letters. To ensure that all telephone collections are undertaken on a priority basis and that customer contact is recorded on the debt collection system.
• To ensure that invoice and payment queries are resolved quickly and efficiently within the designated timescales.
• To withdraw credit facilities in line with the company credit policy and in agreement with the sales teams and management.
• To ensure that Front Office In and Out ledgers are reviewed daily.
• To establish the highest level of communication, co-operation and goodwill with internal and external customers and ensure that all external queries are responded to within 24 hours.
• To carry out additional tasks as instructed by the Director and Assistant Director of Finance.