Finance Manager

The Finance Manager will play a pivotal role in ensuring the smooth financial operations of Keane Premier Group. You will be responsible for managing key financial activities across the Group, supporting the Head of Department (HoD), and ensuring compliance with company policies and financial regulations. The role includes overseeing financial processes, liaising with external partners such as councils, managing cash flow, and ensuring that all reporting is accurate and timely. You will also support senior management with financial insights and operational needs, as well as provide leadership to the finance team in the absence of the HoD., Financial Operations:

• Debt management: Coordinate with local councils and other relevant bodies to track and resolve unpaid client contributions. Follow up on outstanding payments, negotiate repayment terms if necessary, and ensure that all records are updated accordingly.


• Budgeting for staffing hours: Oversee and perform monthly reviews of care needs to ensure accurate staffing levels are maintained.


• Daily Bank Checks: Conduct daily checks of bank accounts to ensure that sufficient funds are available for day-to-day operations. Monitor account balances and transactions to identify any irregularities or issues that need to be addressed immediately.


• Cash Management: Oversee the distribution and replenishment of petty cash and activity funds to care homes. Ensure that cash top-ups are completed on a monthly basis and handle any ad-hoc cash requests as needed. Maintain records of cash flow and expenditures to ensure proper accounting and accountability.


• Residents' Personal Allowance (PA): Verify that residents' personal allowance payments are correctly processed and received in the bank. Ensure that funds are accessible for homes and address any issues related to PA payments to facilitate smooth financial operations.


• Assist with Financial Checks: Support the HoD in the review and verification of financial checks before they are processed for payment. Ensure that all checks are accurate and comply with company policies and procedures.


• Bank Reconciliation: Perform regular bank reconciliations to match bank statements with company financial records. Identify and resolve any discrepancies between the bank statement and internal records, ensuring accurate and up-to-date financial information.


Team Leadership:

• Team Oversight: Manage the finance team in the HoD's absence, ensuring smooth daily operations and support where required.


• Training & Development: Provide ongoing training to new and existing team members, ensuring they are skilled in all relevant financial processes and systems.


• Team Support: Support with team queries, offering guidance and resolving issues to foster continuous improvement.


• Performance Management: Monitor team performance, give constructive feedback, and support any required performance improvement plans in collaboration with the HoD and HR.


Process Improvement & Compliance:

• SOPs & Internal Audits: Develop and maintain Standard Operating Procedures (SOPs) for financial activities, and conduct internal audits on invoicing, spending, and wages.


• PO System: Take the lead on project to implement Purchase Order (PO) system.


• Process Review & Improvement: Continuously review internal financial processes to enhance efficiency and effectiveness.


• Training & Development for Management: Provide training to current and new management on financial processes and procedures.


• Monitor and Implement ad-hoc agreements: Collaborate with managers and staff to ensure that any non-standard agreements authorised by the Directors are documented and acted upon effectively.


Reporting & Analysis:

• Weekly Cash Flow Analysis & Reporting: Conduct thorough analysis of the company's weekly cash flows and provide reports to senior management/ Directors.


• Holiday Management: Conduct regular analysis of holiday usage. Reviewing payroll data on usage and anomalies, liaising with management to ensure holidays are processed correctly in line with Company policy.


• Support Management: Provide information and assistance to other teams and management to address financial inquiries or situations as they arise.


• Monitor and report on monthly care home occupancy: Compile and provide accurate monthly bed numbers to the Directors for banking and financial planning purposes. Ensure that data is up-to-date and reflects the current occupancy and availability in care homes.


This job description is designed to give an overview of the role and is not exhaustive. The Finance Manager may be required to perform other duties as required to meet the needs of the business.


• Education: Degree in Finance, Accounting, or related field. Relevant certifications (ACCA, CIMA) are a plus.


• Experience: Minimum 3-5 years of experience in a finance or accounting role, ideally within healthcare or care services.


• Technical Skills: Experience of using Sage Accounts and Sage Payroll is essential


- Proficient in Microsoft Excel and other Microsoft packages.

• Leadership: Good leadership abilities, with experience managing a small team.


• Communication: Excellent verbal and written communication skills.


• Attention to Detail: High level of accuracy and attention to detail in all financial tasks.


• Problem-Solving: Strong analytical and problem-solving skills.


• Adaptability: Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.
  
  Keane Premier Group is a leading private care provider, offering comprehensive support and care services within the community, at home, and in our care homes. We pride ourselves on delivering high-quality care to all our residents, ensuring their safety, comfort, and well-being.
  
  Competitive salary


• Health and wellness benefits


• Professional development and training opportunities


• Pension plan