Finance Officer

We are looking for a customer-focused, friendly, helpful and well-organised finance professional to support us in delivering the smooth delivery of the Academy’s finance function.

Your role will be to work closely with the Head of Finance supporting the effective operation and integrity of the Academy’s finance and broader systems. You will work within the Operations Team with regular liaison with other teams within the business including the Leadership Team and Heads of Departments. You will also have daily liaison with external service providers and contractors.

The role includes financial management duties including producing financial management information for monthly and quarterly reporting purposes, supporting the annual audit process and supporting departmental Heads of Department with regard budget spend and financial compliance. The role also includes daily and weekly administrative financial tasks.

We are looking for someone who wants to work with vibrant, entrepreneurial and dedicated people and colleagues and with a good value-fit with our organisation.

Having the right mindset, attitude and approach is as important for us as having the right experience and skills. We appreciate that the best person might not have all the listed criteria yet so if you feel your experience, skills and attitude will help you to make a great contribution in this role and you have the right mindset, we would welcome an application from you.   

Job Purpose:

To support the effective administration and management of the Academy’s finance function. 

Key Responsibilities:

Financial Management

·       Produce and provide analysis of comprehensive financial management information on a monthly and quarterly basis as required by the SLT, Finance Sub-Committee and Board for the Head of Finance to review.

·       Support Departmental Heads with regards to budget spend and financial compliance through hosting monthly meetings to review budget spend and any discrepancies between budget and actuals.

·       Produce all relevant reports required for monthly management accounts and create draft accounts, including budget analysis and cashflow, for the Head of Finance to review.

·       Support the Head of Finance prepare year end accounts.

·       Manage daily cashflow reporting to the Head of Finance, CEO and Finance Sub-Committee when required.

·       Support the annual audit process, including liaising directly with internal and external auditors.

·       Ensure the correct VAT treatment is applied to all transactions and submit quarterly VAT returns (where required).

Financial Administration

Manage the daily running of the finance function including:

·       Maintaining accurate financial records.

·       Responsibility for the purchase ledger process, including adhering to appropriate controls and ensuring accurate supplier data is maintained.

·       Sales invoicing.

·        Bank reconciliation.

·       Balance sheet reconciliations.

·       Supplier management.

·       Accounts payable and debtor management.

·       Producing financial reports and other records using appropriate systems.

·       Preparation of payroll information, monthly monitoring of reports, processing monthly payroll payments (payroll is outsourced).

·       Administration of staff travel and subsistence claims.

·       Credit card management, usage and reconciliation.

·       Provide guidance to staff on financial processes and procedures.

·       Monthly Journal posting.

·       Arranging finance inductions and checking regularly staff compliance of finance procedures.

·       Management of Pension enrollment and monthly payments.

·       Monitoring of the Finance mailbox dealing with queries as they arise.

Other Administration Duties:

·       Support the administration of other tasks within the Operations Team as required. This includes, but is not limited to, stationary management and ordering, answering phone calls and sorting mail.

For a full set of criteria and information on how to apply please download the recruitment pack from our website.