Finance Officer (part time, job share)

In joining SNIPEF, you will become part of an organisation committed to the future of the plumbing and heating industry, advocating for members, and shaping policy at the local, regional, and national levels.

Finance Officer Salary : £25,000 - £27,000 per annum pro-rata

Hours : 21 hours per week (Wednesday - Friday 9am - 5pm)

Job Description

Principal duties and responsibilities

• Keeping accurate records of all daily transactions.
• Developing and implementing financial policies and procedures.
• Monitoring budgets and financial forecasts.
• Generating financial reports monthly, quarterly and at year end.
• Assisting with budget preparation.
• Participating in financial audits.
• Accounts payable and receivable
• Preparation of VAT returns.
• Update internal systems with financial data.

Accounting Functions

• Process and payment of invoices and claim forms.
• Reconciling bank statements and general ledger accounts.
• Petty cash payments and reconciliation.
• Tracking bank deposits and payments.
• Credit card processing and reconciliation.
• Issue and receipting of invoices.
• Ensure the accounting records and book of accounts are kept up-to-date and are in accordance with SNIPEF’s chart of accounts

Reporting and Financial Statements

• Assist in the preparation of financial plans, budgets, agendas and forecasts.
• Prepare monthly financial statements and management accounts.
• Assist in the preparation of year-end financial accounts for audit and liaise with the Auditors.
• Preparation of VAT and Certification Officer Return.

Financial Controls and Risk Management

• Ensure regular banking of income and update status of payments and receipts
• Provide monthly bank, sales and purchase reconciliations
• Adhere to SNIPEF’s financial policies and procedures.
• Support and develop new tools and systems to strengthen financial controls and risk.
• Ensure that cheque books, purchase order books, invoices and others are well accounted for.

General

• Work effectively with colleagues and provide advice to achieve SNIPEF's aims and objectives.
• Keep abreast of current accounting best practices.
• Professionally and positively represent the organisation at all times.
• Undertake training, as necessary, for your department's and the business's needs.
• Take responsibility for your safety and the safety of other members of staff who may be affected by your acts or omissions at work.
• Internally promote and support a team environment within the Finance department and SNIPEF.
• Attend and participate in meetings as required.
• Undertake any other duties and reasonable requests that are in keeping with the nature of this post.
• Adhere to all company policies and procedures.
• Ensure compliance with data protection law.

Person Specification

Essential Criteria

• Excellent verbal and written communication skills, including a pleasant telephone manner
• Experience with Microsoft Office: Excel/Word/Outlook
• Ability to multitask and work accurately and effectively under pressure
• Able to work on own initiative
• Able to prioritise workload to meet deadlines
• Have a proactive and flexible attitude

Desirable Experience

• Previous experience following financial controls and procedures
• Experience with accounting packages.

Benefits

Holidays: 24 Annual Leave and 10 Public Holidays per annum pro-rata

Education and Experience

• Previous experience of working in a finance role
• Proven experience of working in a team

Personal Characteristics

• Committed to and understanding the importance of Equality, Equity, Diversity, and Inclusion.
• Committed to high standards of service delivery and customer care.
• Capacity to be calm under pressure.
• Ability to work flexibly and under pressure to meet deadlines.
• Ability to apply the vision, mission, and values of SNIPEF.
• Ability and willingness to understand and take account of differing points of view and respond accordingly.
• Personal integrity and openness, with a commitment to confidentiality where required.

Benefits

• Holiday: 24 Annual Leave and 10 Public Holidays per annum pro-rata
• Hybrid Working: 2 days office and 1 day at home
• Pension Provision: Employee 3.75% and Employer 7.5%
• Salary Exchange
• Group Life Cover: 3 x salary
• Health & Wellbeing Support
• Bereavement Counselling