Health Records Supervisor

An exciting opportunity has arisen for a Full Time Mobile Out-Patient Supervisor within the Outpatient Health Records department. This permanent position is well suited to an individual that is looking to advance their career and gain hands on experience in a busy and thriving, supportive workplace.  

Working on a rota basis between the hours of 08:00 and 17:00 Monday to Friday you will primarily be based at Victoria Hospital, Kirkcaldy but as the position is mobile you may be required to cover Queen Margaret Hospital, Dunfermline, Adamson Hospital in Cupar and St Andrews Community Hospital in St Andrews.

The Health Records Department provides multi-hospital / multi-section comprehensive 24-hour Health Records Service across Fife incorporating Clinical Coding, Information Management, Inpatient Services, Emergency Department, Minor Injuries Unit, Records Libraries, Scanning, Subject Access Requests, Outpatients, Waiting Times, Overseas Visitor Status and NHS Fife Switchboard.

Supervisory / managerial experience is essential to the role as is significant Admin / Clerical experience preferably in a Health Records department. A solid understanding of Information Governance and Staff Governance are key to this role.

You must have the ability to prioritise and manage the day-to-day workload in a busy, fast paced environment. You must be able to give instruction clearly and effectively. You must have the ability to work on your own initiative with minimal supervision at times.  

Good organisational & listening skills are essential as well as a flexible approach to working.  A good level of English language competency and good communication skills necessary to perform this role safely and effectively are required.

Excellent knowledge of the Trakcare Patient Admin System, Patient Pathway, 18 week RTT and Waiting Times Standards are essential to the role as is experience in I.T. packages including Word and Excel.

You should ideally be educated to degree level or have relevant experience.  

You shortlisted for interview will be expected to complete a short Word and Excel assessment.

For informal enquiries please contact Miss Leanne Barrie, Health Records Manager on ext 22094 or Miss Amy McCulloch, Health Records Team Leader on ext 28603. 

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application. 

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay.  This reduction will also be applied pro rata for part time staff.  This advert and any subsequent offer/contract of employment therefore reflects the new working hours.  However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week.  If you have any questions or concerns, please contact the Recruiting Board.